23238 ProjectStatement.pdf

DTMB-0427 (R 02/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

751/23238.ABG

PROPOSAL DUE DATE

Thursday, May 11, 2023 at 2:00pm ET

CLIENT AGENCY

Department of Natural Resources – Mackinac Island State Park Commission

PROJECT NAME AND LOCATION

Mackinac Island Scout Barracks Renovations PROJECT ADDRESS (if applicable) 6998 Huron Road, Mackinac Island, Michigan

CLIENT AGENCY CONTACT

Myron Johnson johnsonm54@michigan.gov

TELEPHONE NUMBER

231-436-4100

DTMB - DCD PROJECT DIRECTOR

Alan Goschka, Project Director; goschkaa@michigan.gov

TELEPHONE NUMBER

517-388-3489

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

A MANDATORY PRE-PROPOSAL MEETING will be conducted by the Issuing Office for this Request for Proposal On Site at the Scouts Barracks, 6998 Huron Road, Mackinac Island at 12:00pm on Friday, April 21, 2023.

MANDATORY (Check box if Mandatory)

LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending Preproposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form). Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address: smithD76@michigan.gov .

The email “Subject” must include (facility name, project name, date and time of Pre-Proposal Walk Through Meeting).

COVID 19 Precautions:

1. Depending on project location, individuals may be required to wear masks to attend any meetings and for a firm to be eligible to submit proposals / quotations / bids. Bring and be prepared to wear a mask if required upon arrival. Requirements may change at any time and any updated guidance must be followed.

PROJECT DESCRIPTION/SERVICES REQUESTED

Provide a PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget DTMB Project Statement Form (DMB427), DTMB ISID Billable Rate Professional Services Contract and the DTMB 430 RFP Billable Rate Form (DMB 430) and DTMB Facilities Administration, Design and Construction Division policies and procedures for the development of Contract Bid Documents and Construction Administration. The technical portion shall be concise, include personnel resumes. A proposed schedule for design, bidding and construction must be included.

Project Statement:

Facility Description: The Mackinac Island Scout Service Camp was established in 1929 by the Mackinac Island State Park Commission. The Scout Barracks was constructed for the program in 1934 by the Mackinac Island Civilian Conservation Corps Camp. Small additions were added to each end in 1961 and 1962. In 1975 further alterations were made, including the modernization of the kitchen and shower room.

The most recent renovations, mainly upgrades to the kitchen, were completed in 2010.

The building is a one-and-half-story frame structure, located in a cedar grove to the east of the parade ground behind Fort Mackinac. It has a gable roof with dormers on each side and recessed porches on the front and rear, the latter one with a balcony. The ground floor is centered on a mess hall with stone fireplace. On the ends are the toilet/shower room, laundry, and adult leaders’ quarters to the north and the commercial kitchen, scout coordinator room, and infirmary/handicap bunk room to the south. One interior stairway leads to the second floor, which consists of one large bunk room. Three exterior fire escapes extend from the north, east, and south sides.

The building is in good condition. However, it requires renovations to fully upgrade services and accommodate modern needs. The building is also considered an historic resource and all work should be sensitive to the historic fabric while adapting areas for continued use. Of special concern are the primary façade and mess hall. All proposed rehabilitation design work will seek to preserve and maintain as much original building fabric as possible and conform to The Secretary of the Interior’s Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings. Commission staff will provide guidance on preservation concerns. Due to the historic character of the building, an addition will likely only be possible off the rear, most logically to the northeast. However, the proximity of Garrison Road poses challenges.

Current Project: MSHP is requesting a facility assessment of the existing Scout Barracks along with interior renovations and possible addition to better serve the functions of the Boy Scouts.

To accomplish the goal of upgrading the Scout Service Camp MSHP requires professional design services to accomplish the following objectives:

1. An assessment of the structural components of the building and recommendations for any needed improvement.

2. A study of exterior and interior surface finishes and trims and recommendations for their preservation, restoration, replacement, and aesthetic compatibility. This includes, but is not limited to siding, window and door trim, wall and floor coverings, and light fixtures.

3. An inspection of the kitchen facility and recommendations for increased efficiency and any health code improvements.

4. An inspection of mechanical, plumbing, and electrical systems to identify any needed improvements to bring the components up to current codes.

5. A review of building accessibility to identify any improvements to comply with ADA and Michigan Barrier-Free design standards.

6. A review of general health and safety code improvements such as emergency egress and marking.

7. Installation of fire suppression system.

8. Redesign of interior spaces to provide for:

a. Enlarged adult leaders’ room.

b. Redesign of shower/toilet/laundry.

c. Addition of one or two stories to provide space to accommodate coed scout groups. This may include a separate toilet/shower room, depending on item b above. This will also include new infirmary/accessible sleeping room.

d. Conversion of current infirmary/accessible bunk room to enlarged coordinator space.

9. Provide itemized cost estimates for all work to be completed.

The PSC should present its findings through scaled floor plans, elevations and details, specifications, and detailed cost estimates.

PSC proposals:

Interested bidders shall provide a complete PSC Proposal for all required Professional Services for the project. The consulting services shall be in compliance with the State of Michigan, Department of Management and Budget Contract for Professional Services and DMB Facilities Administration, Design and Construction Division policies and procedures (DMB 430) for the development of Contract Bid Documents and Construction Administration. Proposals shall include Phase 300 Schematic Design and Phase 500 Final Design services as required to produce selected improvement plans including advantages and disadvantages of options, option cost comparisons, and comparative life cycle considerations with a professional recommendation for consideration.

PSC services shall include but are not limited to:

1) Phases 300 and 500 services to develop complete existing facility assessment, planning, design, contract document development, permitting and bidding.

2) Preparation and submission of all required permit applications and permit application fees including but not limited to LARA shall be included.

3) The PSC shall be responsible for gathering and verifying all base as-built information required for the proper design of the project.

4) Providing 50% and Final (100%) estimates of construction costs for Phases 300 and 500 development plans.

5) Submittal of 50% and 90% contract documents for owner review for design Phases 300 and 500, posting of bidding documents on the State of Michigan procurement website (SIGMA-VSS), Best Value Bid Evaluation, PSC Recommendation of Contract Award and Contract Administration.

6) Provide a bi-weekly progress summary email to the project team briefly documenting the prior two week’s progress by the PSC and display the initial project schedule and current schedule status.

77)) A graphic bar chart schedule (in weeks) indicating the PSC’s proposed timeline for services based on a proposed PSC contract start date. SSiittee aasssseessssmmeenntt aanndd ddaattaa ccoolllleeccttiioonn wwoorrkk ccaann bbeeggiinn aass ssoooonn aass ppoossssiibbllee aafftteerr ccoonnttrraacctt iiss aawwaarrddeedd aanndd aapppprroovveedd bbyy DDTTMMBB..,, aannttiicciippaattee mmiidd ttoo eenndd ooff MMaayy..

For scheduling purposes, assume fourteen (14) calendar days each of Owner review for 50% and 90% submissions.

88)) Clear documentation of the number of meetings proposed during each Phase, indicating whether the meetings are proposed to be on-site, face to face, by telephone, or in specific electronic format.

While some project team meetings may be considered in the form of computer-based meetings (e.g., GoToMeetings, Teams, Zoom, etc.), key review meetings shall be in person. For all meetings being held for document review, all required review information shall be submitted electronically and in hard copy formats ten (10) days prior to the meetings. At a minimum, meetings will be required at key project intervals including the project planning kick off meeting, 50% reviews and 90% reviews.

9) Maintaining an inclusive, transparent, and informative relationship with DTMB and DNR-MSHP.

AAddddiittiioonnaall RReeqquuiirreemmeennttss

All vendors need to have a Unique Entity Identifier (UEI) number registered in SIGMA All projects are subject to prevailing wages under the Governor’s administrative rule in 2021.

Buy American Preference: As appropriate and consistent with the law, the non-federal entity should, to the greatest extent practicable under a federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products).

The PSC shall be required to maintain a complete project file of all project documentation including, but not limited to, contract documents, all correspondence, all e-mails, and telephone communication logs. The project files shall be maintained in an electronic file format and delivered to the DTMB Design and Construction Division with the PSC’s final Payment Request.

ATTACHMENTS:

Attachment A – Existing floor plan

Please NOTE:

Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as bid amount.

Please remember that individual attachments can be no larger than 6mb.

If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance. They can be reached by telephone at 888.734.9749 or by email at sigma-procurement-helpdesk@michigan.gov

Please notify the Office of Design and Construction if you are having SIGMA VSS issues. Include your SIGMA ticket number in an email to our contract specialists, Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov ).

You may be asked to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis. Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

NIGP CODES

90607, 90638, 90644, 90646, 90652, 90658, 92507, 92531, 92534, 92567, 92588, DESIRED SCHEDULE OF WORK

Complete schematic design and cost estimate by September 1, 2023, complete design documents by December 31, 2023, bidding January/February 2024 and start construction October 2024.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Alan Goschka, AIA at goschkaa@michigan.gov no later than Thursday, May 4, 2023 at 3:00pm Eastern Time (ET).

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s)