751/22072. SAA; Bald Mountain RA - Day Use Road Repair

The State of Michigan Department of Technology, Management and Budget (DTMB), in conjunction with the Michigan Department of Natural Resources Parks and Recreation Division, is soliciting proposals for professional design and construction administration services for the Bald Mountain Recreation Area Day-Use Road Repair project (File No. 751/22072.SAA) located in Lake Orion, Michigan. This Request for Proposals (RFP) seeks a Michigan-licensed professional architectural and/or engineering firm to provide comprehensive services across four phases: Phase 400 (Preliminary Design), Phase 500 (Final Design/Bidding Documents), Phase 600 (Construction Administration-Office Services), and Phase 700 (Construction Administration-Field Inspection Services). The project scope addresses severe damage to a 255 lineal foot section of newly constructed road caused by an eight-inch rainfall event in October 2021, requiring evaluation of existing site conditions, remediation options for excess water management, design review meetings at 50% and 90% completion levels, twice-monthly construction progress meetings, probable cost estimates, and two weeks of review time for each submission. Compensation will be provided on a not-to-exceed hourly billable-rate basis with all indirect costs including fringe benefits, equipment, telecommunications, and profit incorporated into the rates; consultants may be reimbursed for authorized direct costs such as travel (at state rates for distances beyond 100 miles), soil borings, site surveys, laboratory testing, and design code compliance fees without markup. Evaluation criteria weigh the Technical Proposal at eighty percent and the Cost Proposal at twenty percent, with mandatory attendance required at a pre-proposal meeting via Microsoft Teams on February 14, 2022 at 3:00 p.m. and a site walk-through on February 16, 2022 at 9:00 a.m.; written questions must be submitted by February 18, 2022 at 2:00 p.m., with proposals due electronically through SIGMA VSS by February 24, 2022 at 2:00 p.m., and award recommendation expected within thirty days of the proposal deadline.

The RFP requires proposers to submit Certification of Michigan Based Business and Responsibility Certification forms prior to contract award, indicating a preference for Michigan-based firms, though no specific set-aside designations for disadvantaged enterprises are explicitly stated in the available documents. The selected professional firm will be ineligible to bid on any construction work resulting from the design documents produced under this contract, a standard conflict-of-interest provision. The project timeline is aggressive, with completion of Phases 400 and 500 required by the end of April 2022 and overall project completion targeted for July 2022. The construction budget for the project is approximately $129,000, with the professional services contract structured as a not-to-exceed billable rate agreement that will encompass design, construction administration oversight, and field inspection services. The contractor must maintain comprehensive insurance coverage including commercial general liability of $1,000,000 per occurrence, professional liability of $1,000,000 per occurrence, workers' compensation, and pollution liability of $1,000,000 per occurrence, with the State of Michigan named as additional insured. All project deliverables, including reports, drawings, specifications, and electronic data, become the property of the State of Michigan upon completion, and the contractor must comply with all applicable federal, state, and local codes and regulations administered by agencies including the EPA, OSHA, DOT, DCH, EGLE, DNR, and MIOSHA.