ProjectStatement 22072.pdf
PDF 82 KB Posted
- Solicitation number
- RFP 171 220000001154 3
- Issued by
- Benzie County, Lansing City, Michigan
About this file
This is a Project Statement issued by the Michigan Department of Technology, Management and Budget (DTMB), State Facilities Administration Design and Construction Division, on behalf of the Department of Natural Resources Parks and Recreation Division for design and construction services related to road repair at Bald Mountain Recreation Area in Lake Orion, Michigan. The project requires a Professional Services Contractor to provide Phase 400 Preliminary Design, Phase 500 Final Design/Bidding Documents, Phase 600 Construction Administration—Office Services, and Phase 700 Construction Administration—Field Inspection Services to address severe damage to a 255 lineal foot portion of newly constructed road caused by an eight-inch rainfall event. The scope includes design review meetings at minimum 50% and 90% completion levels, twice-monthly construction progress meetings, probable cost estimates, evaluation of existing site conditions with remediation options for excess water management, and two weeks review time for each submission. The proposal due date is February 24, 2022, at 2:00 p.m., with mandatory pre-proposal and walk-through meetings scheduled for February 14 and February 16, 2022, respectively. Questions must be submitted by February 18, 2022, at 2:00 p.m. The desired schedule requires completion of Phases 400 and 500 by the end of April 2022, with overall project completion by July 2022.
Proposals must be submitted through SIGMA VSS with a total cost for all phases as the bid amount; individual attachments cannot exceed 6 megabytes. Contractors experiencing submission issues should contact the SIGMA Help Desk at 888-734-9749 or via email. The project must comply with all applicable federal, state, and local codes, standards, and regulations administered by agencies including the EPA, OSHA, DOT, DCH, EGLE, DNR, and MIOSHA. Reference materials include an incident report from October 8, 2021, with photographs and existing MDOT drawings from January 17, 2020. The project is identified under NIGP codes 90654, 92517, 92528, and 92528, and all COVID-19 precautions must be followed as mandated by the State of Michigan.
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Text version
DTMB-0427 (R 02/22)
PROJECT STATEMENT
STATE OF MICHIGAN
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
State Facilities Administration
Design and Construction Division 3111 West St. Joseph Street
Lansing, Michigan 48909
FILE NUMBER
751/22072.SAA
ACCOUNTING TEMPLATE
PROPOSAL DUE DATE
February 24, 2022 – 2 pm
CLIENT AGENCY
Department of Natural Resources – Parks and Recreation Division
PROJECT NAME AND LOCATION
Bald Mountain Recreation Area Day-Use Road Repair
PROJECT ADDRESS (if applicable) 3361 S Lapeer Rd, Lake Orion, MI 48360
CLIENT AGENCY CONTACT
John Terpstra
TELEPHONE NUMBER
248-672-7584
DTMB - DCD PROJECT DIRECTOR
Sheri Ananich
TELEPHONE NUMBER
517-243-7605
WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:
Mandatory Pre-Proposal Meeting – Monday, February 14, 2022 at 3pm (via Microsoft Teams).
Please e-mail Sheri Ananich, DTMB-DCD Project Director at ananichs@michigan.gov by 10am that day to be included in the invite / agenda e-mail which will be sent prior to the meeting. Please provide the names of those attending, e-mail addresses and phone numbers for each person.
Mandatory Walk-Through Meeting - gather at park entrance (3361 S Lapeer Rd, Lake Orion, MI 48360) at 9 am Wednesday, February 16 to be guided to location by DNR.
MANDATORY (Check box if Mandatory)
COVID 19 Precautions:
1. Any individual inside a state building must wear a face mask, irrespective of vaccination status. This applies in all State owned and leased facilities throughout the State of Michigan, including all common areas, such as areas where individuals are waiting to enter a facility, cubicles, offices, conference rooms, elevators, stairwells, kitchens, bathrooms, and hallways.
2. Any individual outside a state building must wear a face mask if social distancing cannot be maintained.
3. Requirements may change at any time and any updated guidance must be followed to be allowed to attend any meetings and for a firm to be eligible to submit proposals / quotations / bids.
4. Bring and be prepared to wear a mask if required upon arrival.
PROJECT DESCRIPTION/SERVICES REQUESTED
Due to a rain event which produced eight inches of rain in an hour, a 255 lineal foot portion of newly constructed road at Bald Mountain Recreation Area (RA) experienced damage. The resulting damage from the rain event included severe washout, erosion, and loss of road. The Professional Services Contractor (PSC) is to provide Phase 400 Preliminary Design, Phase 500 Final Design / Bidding Documents, Phase 600 Construction Administration – Office Services, and Phase 700 Construction Administration – Field Inspection Services. Please include the following in your proposal:
• Design Review meetings to be held at a minimum of 50% and 90% reviews for Phase 400 and Phase 500 and as the PSC deems necessary. Microsoft Teams meetings are acceptable.
• The PSC shall be responsible for running construction progress meetings twice a month for the duration of the project, including a pre-construction meeting.
• Please include a probable cost estimate for the anticipated work mailto:ananichs@michigan.gov
• Work to include evaluation of existing site conditions with remediation options to divert / manage excess water on site.
• Two weeks review time is anticipated for each submission.
Please NOTE:
•• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as bid amount.
• Please remember that individual attachments can be no larger than 6mb.
• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance. They can be reached by telephone at 888.734.9749 or by email at sigma-procurement-helpdesk@michigan.gov or sigma-vendor@michigan.gov
•• Please notify the Office of Design and Construction if you are having SIGMA VSS issues. Include your SIGMA ticket number in an email to our contract specialists, Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov ). You may be asked to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis. Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.
NIGP CODES
90654, 92517, 92528, 92558
DESIRED SCHEDULE OF WORK
Phase 400 and 500 should be completed no later than end of April 2022 with the anticipated overall project completion (phases 600 and 700) by July 2022.
ACCEPTING RFP QUESTIONS UNTIL: Friday, February 18, 2022, at 2 pm Please do not submit online questions through SIGMA VSS. ALL questions should be emailed to Sheri Ananich at ananichs@michigan.gov
REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.
This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s)
1. Incident report from 10/8/21 with photographs
2. Existing MDOT drawings 1/17/20 mailto:sigma-procurement-helpdesk@michigan.gov mailto:sigma-vendor@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov
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