704-23162R - Optometry Services

Eastern State Hospital in Williamsburg, Virginia, an agency of the Commonwealth of Virginia, is soliciting sealed proposals through competitive negotiation for optometry services for its patients under RFP 704-23162R, with proposals due November 6, 2026 at 3:00 PM local time. Bidders must submit through eVA, and eyeglasses are ordered through VCE, a mandatory vendor source.

Providers must be credentialed through Medical Affairs, and contractor staff with direct patient contact must pass background checks completed by HR. The services cover monthly clinics serving approximately 302 patients, with up to 15 patients scheduled per session. ESH prefers one optometrist assigned to cover the clinic, and no optometrists are currently on staff, though contract staff have been used historically. ESH provides an on-site Phoropter and slit lamp and keeps ESH staff present during all examinations. Only patients deemed appropriate, with no concerning behaviors, are referred to the clinic. Clinic notes are documented on paper forms and scanned into the electronic health record. The facility does not permit patient contact lens wear and refers ocular emergencies to local emergency rooms. Amendment 1 requires the awarded provider to furnish additional visits as individual circumstances dictate and to see patients within two business days of notification in non-life-threatening emergencies.

The contract is limited to the requested monthly hours without guarantee of future expansion, and ongoing hours may fluctuate. Place of performance is Eastern State Hospital in James City County.

The mandatory pre-proposal conference was rescheduled to October 21, 2026 at 10:00 AM local time with pre-registration required, and bidder questions closed October 23, 2026. Amendment 2 publishes the conference information and answers to ten bidder questions.