704-23086QQ tree felling & removal

Eastern State Hospital (ESH), an agency of the Commonwealth of Virginia located in James City County, is seeking a contractor for comprehensive tree felling and removal services through Invitation for Bids (IFB) 704-23086QQ. The initial project scope involves approximately 10 trees and requires services including tree felling, pruning, brush removal, and debris disposal. The contract will be for two years with three optional one-year renewals, with work performed Monday through Friday from 8:00 AM to 5:00 PM. Contractors must provide both planned and emergency tree removal services, with a required emergency response time of two hours. Evaluation criteria will be based on hourly rates for standard and emergency services, including pricing for a 4-5 member crew, supervisor, stump grinding, and crane operator services. Electronic bids must be submitted through the eVA procurement portal by March 4, 2025, at 3:00 PM local time, with the selected contractor required to begin work within 10 calendar days of award.

The procurement is specifically set aside for Department of Small Business & Supplier Diversity (DSBSD) certified micro or small businesses, limiting participation to qualifying vendors. Contractors must maintain specific insurance coverages, including Workers' Compensation, $100,000 Employer's Liability, $1,000,000 Commercial General Liability (with $2,000,000 aggregate), and $1,000,000 Automobile Liability. While no specific contract value is stated, bidders must possess appropriate Virginia contractor licensing based on the total contract value and be registered with eVA. The solicitation includes requirements for a small business subcontracting plan and State Corporation Commission documentation. Although the exact budget is not disclosed, the comprehensive service requirements and potential for emergency response suggest a substantial and potentially flexible contract opportunity for qualifying small businesses specializing in tree removal and related services.