6130-egba-FY15-DTR propane tank RFP: RN-15-0156

The State of Colorado, on behalf of Denver County and Denver City, issued Invitation for Bid (IFB) RN-15-0156 on June 15, 2015, with a submission deadline of June 16, 2015, for the procurement and installation of liquefied petroleum gas (LPG) propane storage tank systems across 34 locations throughout Colorado. The procurement requires the supply, delivery, installation, and complete hookup of 1,000-gallon above-ground propane storage tanks manufactured in accordance with ASME Code for Pressure Vessels Section VIII Division I and compliant with NFPA 58 standards and Underwriters Laboratories listing requirements. The scope of work encompasses removal of existing propane tanks, installation of new vapor service tanks with appropriate piping and regulators, transfer of propane from existing to new tanks, and topping off new tanks to 80% capacity, with all installations required to be completed by June 1, 2016. Bidders must provide comprehensive technical submittals including tank specifications, shop drawings, product data for specialty valves, operating and maintenance manuals, welders' qualification certificates, test reports, and digital photographs of completed work. The supplier is responsible for all permitting and compliance documentation at no additional cost to the State, coordination with the State's designated representative, and completion of a State Non-disclosure Agreement. Qualified installers must demonstrate a minimum of five previous similar projects and comply with applicable codes including NFPA 58, NFPA 70, ASME B31.2, the 2012 International Building Code, and current Motorola R-56 grounding standards, with references from at least three similar projects required for evaluation purposes.

The solicitation document does not specify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor requirements; however, the State reserves the right to use this solicitation for future quantities and replacements for up to three years following the initial award. The procurement specifications indicate that propane tanks must accommodate operation at 250 psig from -20°F to 125°F and include custom-welded mounting footings matched to existing foundation dimensions at specified locations. Tank color specifications must comply with BLM environmental standards, with options including silver, desert brown, and juniper green as determined by site requirements. The LPG distribution piping systems must support 2,250,000 BTU/HR primary and 1,000,000 BTU/HR secondary regulator ratings, with installation accommodating both above-grade steel piping and below-grade polyethylene piping systems. The specific award value or budget range for this procurement is not disclosed in the available solicitation documents, and bidders must provide pricing on a cost-per-site basis using the provided Price-Cost Sheet (Attachment C), which requires total cost per site, unit price per site, and price per gallon for propane delivery and installation services.