6000001940 Portable Toilet Rental & Service (As well as State Owned)

The California Department of Corrections and Rehabilitation (CDCR) has issued Invitation for Bid (IFB) Number 6000001940 for portable toilet rental and service across 17 different facility groups in the state's correctional system. The procurement seeks comprehensive portable toilet services, including monthly rentals of standard and ADA-accessible portable toilets, interior hand wash facilities, shower trailers, comfort stations, and water tankers, along with regular maintenance and emergency service provisions. Bidders must provide detailed rate sheets for each facility group, with service frequencies ranging from weekly to daily depending on location and specific institutional needs. The contract will cover a two-year period from April 1, 2016, through March 31, 2018, with potential for a one-year extension. The bid submission deadline is March 1, 2016, at 1:30 PM, with a public bid opening at 2:00 PM the same day. Contractors must be prepared to provide emergency services within 2-4 hours and maintain specific insurance coverages, including $1,000,000 in commercial general liability and auto liability coverage. Evaluation criteria will include pricing, with the state reserving the right to augment the agreement by 25-100% of the total bid amount.

The solicitation includes provisions for Disabled Veteran Business Enterprise (DVBE) participation, with incentive percentages ranging from 1-5% based on participation levels. Small businesses, micro businesses, and DVBE-certified businesses are encouraged to participate, with specific acknowledgement options provided in the bidding documents. While no incumbent vendors are explicitly named, the contract allows for bidding on one or more of the 17 facility groups, with requirements that vendors provide pricing for all line items within any group they choose to bid. The state offers a payment discount of at least 0.5% (minimum $50) for invoices paid within 30 days, which can serve as a tie-breaker in award decisions. The comprehensive nature of the contract suggests a potentially significant award value, covering portable toilet services for multiple correctional facilities throughout California, including state prisons, youth correctional centers, and rehabilitation facilities. Contractors must be prepared to service facilities across various locations, including institutions in Los Angeles, Ventura, Fred C. Nelles, California Institution for Men, California Institution for Women, and numerous other state correctional sites.