6 (Six) Ice House Trailers

The State of Minnesota, specifically the Department of Natural Resources (DNR), has issued a Request for Proposal (RFP) for the procurement of up to six (6) Ice House Trailers, solicited through SWIFT Event G0210-2000016994. These trailers are intended for seasonal staff housing and must be factory new 2024 or newer models, delivered to the DNR Region 2 Shop in Grand Rapids, Minnesota. The trailers must meet extensive mandatory specifications, including full insulation, safety features like smoke and carbon monoxide detectors, air conditioning, forced air furnace, electric brakes, and compliance with Minnesota and Federal Motor Carrier Safety Regulations. The evaluation process will allocate 1,000 total points across three phases: acceptance of state terms (100 points), equipment specifications (575 points), and cost detail (325 points). Interested vendors must submit responses electronically through the SWIFT Supplier Portal by April 21, 2025, at 3:00 PM Central Time, with all questions regarding the RFP to be submitted to Jeffrey Combs by April 15, 2025, at 3:00 PM. The anticipated contract award and evaluation completion date is April 30, 2025, with a preferred trailer delivery date of April 22, 2025.

The solicitation emphasizes diversity and inclusion, encouraging participation from small businesses, minority-owned businesses, women-owned businesses, businesses owned by persons with disabilities, veterans, and businesses located in economically disadvantaged counties. Veteran-owned businesses may receive up to a 12% preference in state procurement. Respondents must complete an Exhibit D Price Schedule and can submit multiple trailer configurations that meet the specified requirements. While no specific total contract value is explicitly stated, vendors are required to provide comprehensive pricing for standard and optional equipment. The contract will initially run from April 30, 2025, to April 29, 2026, with the potential to extend up to 24 months through duly executed amendments. Contractors must maintain various insurance policies, including Commercial General Liability, Commercial Automobile Liability, and Workers' Compensation. The state reserves the right to award the contract to a single or multiple responders based on the best value, with all prices to be FOB Destination and including freight, and no sales tax to be added.