6 Ice House Trailers

The State of Minnesota's Department of Natural Resources (DNR) is seeking to procure up to six (6) Ice House Trailers through a formal Request for Proposal (RFP) with solicitation number G0210-2000016610. The trailers must be factory new, 2024 or newer models, designed for seasonal staff housing and meeting extensive specifications including specific dimensional requirements (14'-18' length, 6'6"-8'6" width), comprehensive safety features, and full insulation. Mandatory requirements include smoke and carbon monoxide detectors, propane detectors, air conditioning, furnace, and compliance with Minnesota and Federal Motor Carrier Safety Regulations. The evaluation process will award points across three primary categories: acceptance of state terms (100 points), equipment specifications (575 points), and cost details (325 points), totaling 1,000 possible points. All responses must be submitted electronically through the SWIFT Supplier Portal by April 3, 2025, at 3:00 PM Central Time, with questions about the RFP due by March 26, 2025, at 3:00 PM to Jeffrey Combs. The state anticipates contract completion and initial trailer delivery by April 15, 2025, with potential contract extensions up to 48 months.

The solicitation encourages participation from diverse businesses, including small businesses based in Minnesota, businesses owned by racial minorities, women, persons with substantial physical disabilities, veterans, and businesses located in economically disadvantaged counties. Potential additional preference points may be available for targeted group and veteran-owned businesses. While specific budget ranges are not explicitly detailed, the procurement allows for base pricing and optional equipment pricing, with vendors able to submit multiple ice house trailer models for consideration. Delivery is specified as FOB Destination to the DNR Region 2 Shop in Grand Rapids, Minnesota, with the state holding a Direct Payment Authorization Letter for tax purposes. The contract includes provisions for comprehensive documentation requirements, including user manuals, operation guides, and wiring diagrams, and mandates a 4-hour customer service response time. The state reserves the right to negotiate any aspect of responsive proposals and to award the contract to a single or multiple respondents based on best value, with pricing and terms remaining firm for 180 days.