5th Ventilator Maintenance EMERGENCY NOTICE

The Illinois Department of Public Health, Disaster Planning and Readiness Division, is conducting an emergency procurement for continued ventilator maintenance services during the period of May 9, 2026, through August 6, 2026. This emergency purchase is necessary to maintain the state's critical emergency response equipment while a competitive procurement process is established. The procurement encompasses preventive maintenance, inspection, testing, repair, recertification, calibration, battery replacement, storage, transportation coordination, and documentation services for state-owned VOCSN and Trilogy ventilator systems maintained in compliance with manufacturer specifications. Deliverables include coordination of replacement parts, software updates, logistical support, and storage management to ensure ventilators remain in patient-ready condition for emergency deployment and statewide public health emergency response operations. The Department has scheduled an Invitation for Bid to open on May 13, 2026, with the emergency procurement period extending through August 6, 2026, allowing completion of the competitive process before the emergency authorization concludes. Required qualifications include operational knowledge of the specified ventilator systems, established maintenance records, and demonstrated capability to provide continuous support while ensuring compliance with manufacturer specifications and recertification requirements.

The Illinois Department of Public Health conducted a Business Enterprise Program vendor search as part of its procurement evaluation but determined that qualified vendors are extremely limited due to the specialized and technical nature of ventilator maintenance and recertification services. Agiliti Health, Inc., has been selected as the sole vendor for this emergency procurement based on the company's existing operational knowledge, established maintenance records, and continuous support of the state ventilator inventory since 2023. The Department determined that transitioning to a new vendor would necessitate reinspection, recertification, and record transfers that would delay operational readiness of critical emergency response equipment during this procurement transition period. No existing state contract was identified as meeting the emergency need, and the emergency procurement represents a continuation of services while the Department pursues a long-term competitive contract replacement. The estimated total expenditure for this emergency purchase is $290,125.00, utilizing federal funds to support this essential public health infrastructure maintenance.