591/25410. JLM-Coldwater Welcome Ctr-Roof Replcmnt

The State of Michigan Department of Technology, Management and Budget (DTMB), on behalf of the Department of Transportation, is soliciting proposals for professional architectural and engineering services to design and manage the roof replacement project at the MDOT Coldwater Welcome Center located at I-69 NB, Mile Marker 6, Coldwater, Michigan. The procurement encompasses five distinct phases: Phase 100 Study, Phase 400 Preliminary Design, Phase 500 Final Design, Phase 600 Construction Administration (office services), and Phase 700 Construction Administration (field services). Key deliverables include a Phase 100 study identifying water leak sources and providing three options (minor repair, major repair, and replacement) with detailed cost estimates and recommendations; design submissions at 50 percent and 90 percent completion stages maintaining the existing blue color aesthetic; a pedestrian control and staging plan compliant with ADA and MIOSHA requirements; and construction administration services with field data documentation. The contractor must comply with all applicable federal, state, and local codes and hold a valid Michigan professional license. Evaluation will be weighted eighty percent on the Technical Proposal and twenty percent on the Cost Proposal, with compensation structured on a not-to-exceed hourly billing rate basis. A mandatory pre-proposal walk-through meeting was held on September 24, 2025, at 10:00 a.m., with written questions due by 2:00 p.m. EST on October 1, 2025, directed to DTMB Project Director Josiah L. Meyers at meyersj11@michigan.gov. Proposals must be submitted electronically through SIGMA VSS as a single combined technical and cost proposal not exceeding 25 MB by 2:00 p.m. EST on Thursday, October 9, 2025, with contract award anticipated for November 2025 and construction scheduled for July through October 2026.

Proposers must submit a Certification of a Michigan Based Business and a Responsibility Certification with their proposals, though no explicit set-aside designations for disadvantaged enterprises are specified in the solicitation documents. The contractor shall incorporate all costs for sub-consultants, LARA plan review fees, printing and reproduction, and project travel exceeding 100 miles as part of the contract scope, with testing requirements and associated costs itemized separately in the cost proposal. Professional liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 annual aggregate is required, along with workers' compensation insurance compliance. No incumbent vendors or current contractors are identified in the procurement documents, and contractors may reference existing 2001 building plans provided as baseline documentation for the facility. Reimbursable expenses include actual costs for site surveys, soil borings, laboratory testing, and travel beyond 100 miles at Michigan Department rates, all subject to approval by DTMB. No specific contract award value or budget range is disclosed in the solicitation materials; compensation will be determined through the proposal evaluation process based on estimated hours by staff classification and negotiated billing rates.