508-26003/NintexRenewal/S1002-20211

The State of California is issuing Request for Bids (RFB) RFB-IS-26200951-1 for the renewal of Nintex software licensing and related services to support document management and workflow automation across state departments and agencies. This procurement seeks qualified vendors to provide comprehensive Nintex solutions including licensing fees, maintenance, support services, and any necessary implementation or integration costs. The solicitation requires bidders to submit detailed proposals addressing technical specifications, pricing structures, and service delivery capabilities that meet the state's operational requirements and compliance standards. Key deliverables include system integration with existing California state government infrastructure, workflow automation capabilities, document management functionalities, and user access specifications. The technical requirements encompass system architecture, database specifications, API integration capabilities, reporting functionalities, security compliance protocols including data protection standards, audit trail requirements, and access control mechanisms. Bidders must demonstrate the ability to meet baseline system performance requirements and data governance standards throughout the contract term. The proposal deadline is May 21, 2026, with the solicitation posted on May 10, 2026.

The procurement incorporates set-aside provisions or evaluation preferences for Certified Business Enterprises (CBEs), including minority, women, disabled veteran, and LGBT-owned enterprises, with submission of the CBE Form required as part of the proposal package. All bidders must complete and submit mandatory purchasing required forms and declarations as outlined in Appendix A to establish baseline compliance with California's purchasing regulations and vendor qualifications. The solicitation addresses an incumbent renewal opportunity, and current Nintex vendor performance history and service capabilities are relevant evaluation considerations. The procurement includes protocols for managing inadvertent access to confidential and proprietary information during the bidding and contract performance process, establishing risk mitigation and intellectual property protection safeguards for all stakeholders. While specific award values or budget ranges are not disclosed in the available procurement documents, funding is allocated through the state budget designations for software licensing and information technology infrastructure maintenance.