5019-MiscFrozen-Oct to Dec-DSH-FY26

Danville State Hospital is requesting bids for miscellaneous frozen food items for delivery during October, November, and December 2026, with bids due August 10, 2026. This is a Pennsylvania Department of Human Services procurement for a state hospital facility in Sullivan County.

The scope covers baked items (bagels, biscuits, croissants, Danish rolls, muffins), frozen cakes (brownies, cheesecake, coffee cakes, sheet cakes in specified flavors), pies (fruit, meringue, sugar-free varieties), entrees (pasta dishes, lasagna, pizza, pierogies, calzones, and lean/healthy reduced-fat options), and egg products and non-meat items. All products must meet USDA inspection standards, bear official inspection legends and plant numbers, and include comprehensive labeling with production dates, net weights, and ingredient statements. Meat and poultry products must be processed in facilities operating under the USDA Meat and Poultry Inspection program or approved equivalent. All items must be delivered frozen on freezer trucks at internal temperatures not exceeding 10°F with a minimum 30-day shelf life remaining at delivery. Items from freezer storage must be delivered within 90 days of processing.

Quantities are estimates only and may be increased or decreased based on facility requirements; the facility retains the right to cancel orders with 15 days' notice. Products and brands must have been previously approved by the DPW Dietary Advisory Committee. Vendors must circle the specific product and brand being bid for each item. The facility is eligible to participate in the Federal Government Donated Commodity Program; items designated for this program must be bid both with and without government-donated commodities, with award determined by lowest bid. Vendors must have no unpaid laboratory fees to be eligible for award. Payment is issued only for actual quantities received, and vendors must indicate any discrepancies in net weight or count at delivery.

Vendors must register with the Commonwealth of Pennsylvania through the PA Supplier Portal and submit bids before the August 10 deadline.