50 Service Ave. HVAC Upgrades

The State of Rhode Island, specifically focusing on Providence County, is seeking a contractor for the 50 Service Ave. HVAC Upgrades project through Request for Quotation RFQ25005165. The procurement involves comprehensive removal of existing computer room air conditioning (CRAC) units, condensers, and related equipment, followed by installation of new CRAC units and associated systems at a facility in Warwick. Primary project objectives include protecting existing data center servers, current CRAC units, and fire suppression systems from dust and debris during the renovation. The solicitation was posted on February 12, 2025, with proposals due by March 12, 2025 at 10:00 AM EDT. A non-mandatory pre-bid conference is scheduled for February 19, 2025 at 9:00 AM EST at the project location, and a vendor Q&A period will run from February 12 to February 26, 2025. The initial contract period is anticipated to begin around April 1, 2025, with a potential one-year renewal contingent on performance and funding availability.

The contract includes specific requirements for minority business participation, mandating a minimum 15% Minority Business Enterprise (MBE) involvement. Vendors must provide a bid surety bond or certified check for 5% of their cost proposal, and the awarded contractor will be required to furnish 100% payment and performance bonds. Insurance requirements are substantial, including $1,000,000 in liability coverage, $100,000 in workers' compensation, and $1,000,000 in automobile liability. The project encompasses seven distinct allowances totaling $765,000, with allocations for electrical ($50,000), HVAC ($50,000), mold remediation ($10,000), fire protection ($20,000), site civil work ($20,000), exterior wall panel ($15,000), and battery and print rooms HVAC ($600,000). Liquidated damages are established at $1,000 per day, and the contract will require compliance with prevailing wage regulations. Potential bidders should carefully review the complete solicitation documents and ensure they meet all technical, financial, and regulatory requirements for this specialized HVAC upgrade project.