4th Ventilator Maintenance EMERGENCY NOTICE

The Illinois Department of Public Health (IDPH), Disaster Planning and Readiness Division, issued an emergency procurement through the State of Illinois Chief Procurement Office for General Services to ensure uninterrupted maintenance and repair services of 365 state-owned ventilator units maintained in the Strategic National Stockpile. The procurement encompasses inspection, preventive maintenance, testing, repair, coordination and installation of replacement parts, performance verification, and logistical support necessary to maintain all ventilators in fully operational condition in accordance with manufacturer specifications. This emergency contract is limited to a 90-day period with an expected start date of February 8, 2026, and an end date of May 8, 2026, and serves as a temporary agreement to maintain service continuity while IDPH completes a competitive bidding process for a long-term contract (IFB 25-482DPH-FINAN-B-48312). The procurement was posted on February 11, 2026, with a due date of May 8, 2026. The selected vendor must demonstrate established expertise in maintaining the specific ventilator inventory, have completed prior inspections and repairs, and maintain detailed service documentation for each unit, as transitioning to a new vendor would require reinspection of all units at an estimated cost exceeding $95,000 and pose unacceptable delays to public health preparedness and federal funding.

Agiliti Health, Inc., located at 422 South 5th Street in Springfield, Illinois, was selected as the incumbent vendor with a contract value of $650,973.60 in actual costs funded through federal funds. The IDPH conducted best efforts to include Business Enterprise Program (BEP) certified vendors by searching 79 vendors under NIGP code 938-78; however, only four BEP-certified vendors were identified, two of whom rely on subcontractors and two of whom could not be reached. The procurement justification emphasizes that the emergency purchase is necessary for repairs to state property to prevent further loss or damage and maintain uninterrupted access to ventilators required for public health preparedness. The contract was authorized by Mike Caceres, Agency Procurement Office, on February 11, 2026, demonstrating the urgency of this emergency procurement to maintain the operational readiness of the state's critical ventilator cache.