472/24459. TAP; Baraga CF - Exhaust Fan Upgrades

The Michigan Department of Technology, Management and Budget (DTMB) and Michigan Department of Corrections (MDOC) are seeking professional architectural and engineering services to conduct a comprehensive study of exhaust fan and smoke purge systems at the Baraga Correctional Facility. The project involves a detailed assessment of seven housing units with aging equipment and control systems from the late 1980s, with key objectives including evaluating current ventilation functionality, code compliance, and potential system replacements. Proposing firms must provide technical and cost proposals demonstrating project experience, resources, and personnel capabilities, with an 80% technical and 20% cost evaluation criteria. A mandatory pre-proposal meeting was held on April 15, 2025, at 1:00 p.m., with proposals due on May 1, 2025, at 2:00 p.m. Eastern Time through the State of Michigan's SIGMA VSS procurement website. The study requires a comprehensive analysis of existing systems, including generator backup capabilities, with recommendations for upgrades that may exceed current code and regulatory requirements. Specific deliverables include cost estimates comparing maintenance and lifecycle costs for various system upgrade options, focusing on improving ventilation, addressing odors and smoke concerns, and upgrading shower exhaust systems from manual to automatic smoke purge activation.

Contractors must navigate complex correctional facility access protocols, including mandatory Law Enforcement Information Network (LEIN) clearances and facility orientation training. All project personnel will be subject to strict security protocols, such as leaving electronic devices in locked vehicles and coordinating all movements with facility custody staff. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the project requires detailed documentation including position classifications, anticipated hours, and billing rates. The compensation structure is based on a billable-rate professional services contract with reimbursable expenses allowed for specific project-related costs like printing, soil borings, and site surveys. Billing rates are based on 2024 expenses and include overhead items such as salaries, employee benefits, insurance, and taxes. Although a specific contract value is not provided, the total contract amount will be determined by the combined fees of professional services, sub-consultants, and authorized reimbursable expenses. Potential contractors should also note the opportunity to identify energy rebates from local utilities as part of the system upgrade recommendations.