Project Statement 24459.pdf

2 MB Posted

Attached to
472/24459. TAP; Baraga CF - Exhaust Fan Upgrades
Solicitation number
RFP-171-250000001970-2
Issued by
Arenac County, Michigan

About this file

Written by GovTribe AI ·

This is a Project Statement issued by the Michigan Department of Technology, Management and Budget (DTMB) in partnership with the Michigan Department of Corrections (MDOC) seeking proposals from qualified architectural and engineering firms to conduct a comprehensive study of exhaust fan and smoke purge systems at the Baraga Correctional Facility. The project involves assessing seven housing units with aging equipment and control systems from the late 1980s, evaluating their functionality, current capacity, code compliance, and potential replacements. The study aims to improve ventilation and address specific concerns including odors, smoke, and shower exhaust, with a focus on reviewing current ventilation system upgrades and providing recommendations. The mandatory pre-proposal meeting is scheduled for Tuesday, April 15, 2025, at 1:00 p.m. Eastern, and proposals are due on Thursday, May 1, 2025, by 2:00 p.m. Eastern via SIGMA VSS.

The project requires detailed analysis of existing systems, including assessment of generator backup capabilities, with a desire to upgrade backup systems for all housing units. Proposing firms must submit comprehensive technical and cost proposals demonstrating relevant project experience, appropriate resources, and personnel capabilities. The study must include cost estimates comparing maintenance and lifecycle costs for various upgrade options, potentially exceeding current code and regulatory requirements. Contractors must navigate the complexities of working within a secure correctional facility, including mandatory LEIN clearances, facility orientation training, and strict access controls. All project personnel will be subject to security protocols, including leaving electronic devices in locked vehicles and coordinating all movements with facility custody staff.

View the file

Other files

File Type Posted
2b Housing Unit 1 Upper Floor Layout-A206.pdf PDF
DMB406 PreProposal Addendum 1 - AMF Exhaust Fan & Smoke Purge.pdf PDF
RFP Billable Rate 24459.pdf PDF
1 AMF Site Layout -A100.pdf PDF
3a Housing Unit 6 Lower Floor Layout-A215.pdf PDF
3b Housing Unit 6 Upper Floor Layout-A216.pdf PDF
2a Housing Unit 1 Lower Floor Layout-A205.pdf PDF
SAMPLE Billable Rate Contract (Rev 221207).pdf PDF
LEIN Request 24459.pdf PDF

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DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

472/24459.TAP

PROPOSAL DUE DATE

Thursday, May 1, 2025, by 2pm Eastern via SIGMA VSS

CLIENT AGENCY

Department of Corrections

PROJECT NAME AND LOCATION

Exhaust Fan and Smoke Purge System Study, Baraga Correctional Facility (AMF)

PROJECT ADDRESS (if applicable) 13924 Wadaga Road, Baraga, Michigan 49908

CLIENT AGENCY CONTACT

Chris Severson, MDOC Central Office PM seversonc@michigan.gov

TELEPHONE NUMBER

517-230-9335

DTMB - DCD PROJECT DIRECTOR

Tom Pawlowski pawlowskit@michigan.gov

TELEPHONE NUMBER

517-242-0973

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

MANDATORY Pre-Proposal Meeting, 1:00p.m., EASTERN on Tuesday, April 15, 2025, at the Baraga Correctional Facility Administration Building. Attendees are requested to meet at Front Desk (meeting room TBD at that time). LEIN clearance requirements below.

MANDATORY (Check box if Mandatory)

LEIN CHECK (Dept. of Corrections ONLY) All contractor/vendor representatives attending a Pre-Bid Walk Through Meeting must submit a Vendor/Contractor LEIN Request five business days prior to the meeting date, (See the attached Vendor/Contractor LEIN Request form). Send the LEIN Request form, filled out and signed, by email to Daniel T. Smith & Sharon Frost at email addresses: SmithD76@michigan.gov & FrostS1@michigan.gov .The email “Subject” must include (Facility Name, Project Name, Date & Time of Pre-Bid Walk Through Meeting).

NOTE: An individual is only permitted to represent one bidder at a mandatory walk-through.

PROJECT DESCRIPTION/SERVICES REQUESTED:

The Michigan Department of Technology, Management and Budget (DTMB) in partnership with the Michigan Department Corrections (MDOC) is seeking proposals from qualified architectural / engineering firms to provide professional services for the study of the exhaust fan and smoke purge systems at the Baraga Correctional Facility (AMF).

This project includes completing a study of these systems within seven (7) housing units. Aging equipment and control systems, from vintage late-1980s, need to be assessed for functionality, current capacity, code compliance and replacement. Improvement of ventilation and capacity to meet agency operating requirements, regulations and current codes is desired. Specific concerns to address odors, smoke and shower exhaust shall be included at a minimum. The study shall include review of ventilation system upgrades in progress for a current shower replacement project to factor into the report of existing conditions and upgrades in progress. Recommendations may be required to address buildings that have shower upgrades and those that do not yet have upgrades. Under that shower upgrade project, the designer was tasked with providing added/increased ventilation to meet a target of 3-times the required ASHRAE requirement for that application.

mailto:SmithD76@michigan.gov mailto:FrostS1@michigan.gov

Finally, it is currently understood that the systems of interest are supported by generator backup during power outages in 3 of the 7 housing units, and upgrades to support backup of systems in all housing units is desired. The study shall provide cost estimates for all options and recommendations for systems upgrades, which may include both PSC-suggested and Owner-requested options that may exceed code and regulatory requirements. Cost estimates shall include identifying and comparing maintenance and life-cycle costs between the options, and not only the initial capital improvement costs.

This work is located at an operating correctional facility, and work will be located in areas within the secure perimeter. Work within secure perimeter requires escorts coordinated with the Baraga Correctional Facility custody staff. Access in all locations is strictly controlled, monitored, and may be subject to delays due to both test and actual mobilizations by correctional personnel that necessitates work shutdown. Prior LEIN clearances, DOC facility orientation video training, and site sign-in and sign-out with AMF staff are mandatory for all project personnel. Phones, cameras and smart devices (including smartwatches) are not allowed and should be left in the parking lot in your vehicle that is locked and with windows fully closed.

SERVICES REQUESTED:

Provide a complete Professional Services Contractor (PSC) proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology, Management and Budget (DTMB) Project Statement (Form DTMB-0427), the DTMB Billable Rate Professional Services Contract, the DTMB Request for Proposal (RFP) Billable Rate Form (DTMB-0430), and the DTMB State Facilities Administration (SFA), Design and Construction (DCD) policies and procedures for the development of Phase 100 Professional Study services.

PROPOSAL REQUIREMENTS:

1. The PSC shall demonstrate in their proposal appropriate project experience relevant to the work described/required in the Project Statement and/or RFP. Proposals shall also demonstrate appropriate resources/personnel appropriate to the services required (e.g. electrical, mechanical, civil-site, civil-structural, geotechnical, architectural, survey, etc.). Proposing a Project Manager with sufficient or better experience for having completed similar prior work with or without appropriate resources, but without showing sufficient resources for this project, may lessen the estimation of responsiveness to the proposal.

2. Prepare Study in accordance with current MDOC Standards and Safety Requirements.

3. Study meetings shall be held at a minimum at the kickoff of the project, and at 50% and 90% Study completion, and can be onsite or via electronic format as recommended by the PSC. Please detail meeting types and locations in your proposal response. 100% Study documents will be required to be provided to the Owner, but a 100% review meeting is not required.

4. The PSC shall provide in the Study recommendations for the best way to move the project forward through design and ultimately construction. At the kickoff meeting the PSC shall identify the form and function of the target Study deliverable needed that will tailor it to fitting the MDOCs process for advocating for project approval and funding acquisition.

5. The PSC shall be responsible for gathering and verifying all base information required for system and controls reviews. As built and other information provided on existing systems must be field verified and operational status determined.

6. All field, material and other testing required for the proper implementation of a conditions assessment shall be identified and included in the PSC Technical proposal and the costs itemized in the PSC Cost proposal as reimbursements.

7. Provide a proposed PSC design schedule. The Owner desires to have the Study completed as soon as possible. The PSC shall include Owner review time in the proposed schedule, a minimum of 2 weeks per deliverable.

8. Provide a bi-weekly progress summary email to the project team, briefly documenting the prior two week’s progress by the PSC and display the initial project schedule and current schedule status. Schedule slippage and the remedy for schedule recovery shall be noted.

9. The PSC is to follow DTMB naming convention of DTMB File Number, Project Name and subject on all project documents.

10. Timely minutes from all meetings will be required per the DTMB Billable Rate Professional Services Contract.

11. The PSC shall detail all labor required for all Phases.

12. Travel reimbursements and billing rates shall be in accordance with the DTMB Billable Rate Professional Services Contract.

13. The PSC shall detail all reimbursable expenses. See reimbursable items below.

REIMBURSABLE ITEMS:

Note: Itemize all reimbursable expenses in the PSC Proposal as Phase 100 Reimbursable Line Items.

1. List and include all field services, travel expenses, and testing required for preparing a complete study for this project.

2. The PSC shall detail any recommended reimbursables not specifically listed above that the PSC deems necessary to successfully complete this phase of the project.

ADDITIONAL REQUIREMENTS:

The PSC shall gather and verify any available as-built information and document the existing site conditions as required to complete the project. Please see the attachments listed below.

ATTACHMENTS:

1. AMF Site Layout, A100

2. Housing Unit 1 Floor Layouts (2 drawings) – Housing Units 1-5 have similar layout

3. Housing Unit 6 Floor Layouts (2 drawings) – Housing Units 6&7 have similar layout

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

• Firms are encouraged to combine their technical and cost proposals into one (1) attachment for proposal submission.

• Please remember that attachments can be no larger than 30MB.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov

• Responses should not be emailed to the Project Director.

NIGP CODES

90607, 92533, 90630, 92507, 92531, 92539, 92567

DESIRED SCHEDULE OF WORK

Start planning and performing the work upon award, immediately scheduling a kick-off meeting and providing a baseline schedule for completing the study.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to DTMB Project Director Tom Pawlowski at pawlowskit@michigan.gov no later than 2:00 p.m., Eastern on April 25, 2025.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s) mailto:pawlowskit@michigan.gov

A100

FACILITY SITE PLAN

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ADMINISTRATION

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SUPPORT SERVICES

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EDUCATION/ RECREATION

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472/16026.RMP

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AutoCAD SHX Text 02550

AutoCAD SHX Text consultant job no.

AutoCAD SHX Text 1065-42

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MDOC FACILITY INVENTORY LIST 2017

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BARAGA CORRECTIONAL FACILITY

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A-WING

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SHEET NUMBER

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472/16026.RMP

AutoCAD SHX Text file no.

AutoCAD SHX Text checked by

AutoCAD SHX Text drawn by

AutoCAD SHX Text consultant

AutoCAD SHX Text issue date

AutoCAD SHX Text index no.

AutoCAD SHX Text contract order no.

AutoCAD SHX Text 02550

AutoCAD SHX Text consultant job no.

AutoCAD SHX Text 1065-42

AutoCAD SHX Text sheet title

AutoCAD SHX Text

MDOC FACILITY INVENTORY LIST 2017

AutoCAD SHX Text

BARAGA CORRECTIONAL FACILITY

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BARAGA, MICHIGAN

AutoCAD SHX Text Y16166

AutoCAD SHX Text

RECORD DWGS 8-03-17

File details come from the government source that posted it. Updated .