472/23280. SDW; Northern Region Training Academy- Renovations

The Michigan Department of Technology, Management and Budget (DTMB), on behalf of the Michigan Department of Corrections, issued Request for Proposal 472/23280 for professional design and construction services for the Northern Region Training Academy Renovations project located in Kincheloe (Kinross), Michigan in Chippewa County. This procurement solicits a Professional Services Contractor (PSC) to provide comprehensive design and construction administration services across four phases: Phase 400 (Preliminary Design), Phase 500 (Final Design), Phase 600 (Construction Administration-Office Services), and Phase 700 (Construction Administration-Field Services) for the remodeling of two buildings at the facility. The scope of work includes design of WiFi systems and security/technology upgrades per MDOC standards, roof replacements with snow avalanche mitigation, elevator replacement, exterior concrete work including exercise pads and instruction platforms, entrance signage design, roadway and parking lot redesign, sidewalk construction, and site beautification. Deliverables require construction documents completed by autumn 2023 for winter 2023/2024 interior construction and spring 2024 site work, with the PSC responsible for leading bi-monthly on-site construction progress meetings and submitting field reports and meeting minutes within specified timeframes. Required qualifications include licensure to practice in Michigan, Michigan business status, and responsibility certifications confirming no disqualifying criminal convictions, tax delinquencies, or prior contract terminations for cause; all individuals requiring facility access must submit LEIN Request forms for criminal history clearance. The evaluation criteria consist of 80 percent Technical Proposal and 20 percent Cost Proposal, with proposals due electronically through SIGMA VSS by June 29, 2023, at 2:00 p.m. Eastern Time; a mandatory pre-proposal meeting and walk-through inspection were held on June 22, 2023, at 11:00 a.m., and written questions were due by June 23, 2023, at 5:00 p.m. Eastern Time, with contract award recommendations expected within thirty days following the proposal due date.

The RFP does not identify any specific set-aside designations for disadvantaged enterprises or restrictions on responding organizations, nor are any incumbent vendors or current contractors listed in the available documentation. The contract structure utilizes a not-to-exceed billable rate format based on hourly rates for professional and technical staff plus reimbursable expenses, including a minimum of eight soil borings, material testing, concrete and steel testing, a minimum of eight LARA plan reviews, and a dedicated $50,000 line item for Commtech Design to cover IT, security, technology, and DTMB infrastructure coordination. Reimbursable expenses include travel at $0.625 per mile beyond the first 100 miles each way, per diem rates of $9.75 for breakfast or lunch and $22.00 for dinner, and lodging at $85.00 per day, with a permitted markup on sub-consultant fees and reimbursable expenses not to exceed five percent. No specific budget has been established for this project; compensation will be based entirely on the PSC's cost estimates and approved hourly billing rates. The PSC will coordinate with a selected Construction Manager for cost estimating during design phases, and asbestos abatement for both buildings will be completed by DTMB prior to construction, with site demolition scheduled separately for summer 2024. The professional services contract requires comprehensive insurance coverage including commercial general liability ($1,000,000 each occurrence), professional liability/errors and omissions ($1,000,000 each occurrence/$2,000,000 aggregate), and workers' compensation as applicable, with all deliverables becoming the property of the State of Michigan upon project completion.