472-23280.SDW Add 01.pdf

DTMB-0414 RFP (Rev 2/22)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

REQUEST FOR PROPOSAL

ADDENDUM NO. 01

This form identifies an Addendum to a Request for Proposal for Professional Services, and incorporates interpretations or clarifications, modifications, and other information into the Request for Proposals.

Addenda will be numbered by the Project Director and distributed through SIGMA Vendor VSS as an attachment.

TO:

ALL PROPOSERS

DATE ISSUED

6/26/2023

PROJECT NAME

Northern Region Training Academy / Northern Region Training Academy

FILE NUMBER

472/23280.SDW

PROJECT DIRECTOR

Susan Wheaton RA

PROPOSAL DUE DATE:

June 29, 2023, at 2:00 pm EST

ADDENDUM ITEMS: (attach additional sheets and drawings if required)

Attached please find:

1. Attendance / sign-in sheet

2. Meeting Agenda with revised items in Bold Purple.

3. RFI questions and responses.

4. It has bee decided that MDOC / DTMB will contract with a Construction Manager for this project. The

PSC is to work with the selected Construction Manager for all cost estimating during phases 400 and 500.

RFI questions / responses below:

Q1 – Is the Wi-Fi design by the PSC or DTMB infrastructure Team? Please provide delineation of work.

R1 – Per the walk through on June 22, 2023, the PSC is to include a $50,000.00 reimbursable expense for Commtech Design to cover this scope of work and coordination with DTMB infrastructure.

Q2 – Will both buildings be design simultaneously Phase 400 through plan review completion?

R2 – Per the walk through on June 22, 2023, design for both buildings will happen simultaneously but construction will be phased per building with building 233 being completed first and then building 257.

Q3 – Will the full project (site, main building, auxiliary building) be awarded to one contractor as one phase or shall PSC bids plan to have the CA for two separate phases of construction with two separate contractors?

R3 – The project will be bid as a whole with the buildings being phased as stated during the walk through on June 22, 2023. The Construction Manager (refer to note 4 above and added information in the meeting agenda) will be responsible for coordinating the phasing but the PSC will be responsible to complete bi-monthly inspections per the normal DTMB standards.

Q4 – For technology and security upgrades necessary per MDOC standards – may the firm provide their services or is there an assignment of subcontractor?

R4 – This will be covered under the Commtech Design reimbursable as indicated in Question / Response 1.

Q5 – Will an asbestos report be provided by DTMB to the contractors prior to bid? Is abatement necessary and if so, will it be a separate contractor contract agreement with DTMB?

R5 – An asbestos report has been completed for the main building 257 and abatement will be completed prior to construction. It is believed that building 233 also has an asbestos report and any abatement will be completed prior to construction.

APPROVED BY:

PROJECT DIRECTOR Susan Wheaton RA DATE June 26, 2023

GRETCHEN WHITMER

GOVERNOR

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET

LANSING

MICHELLE LANGE

DIRECTOR

PRE‐PROPOSAL MEETING AGENDA

MICHIGAN DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

Design and Construction Division

3111 W. St. Joseph Street Lansing, MI 48917

Revisions are in Bold Purple

Project: Northern Region Training Academy File Number: 472/23280.SDW Professional Services Contractor: TBD Contract Order Number: Y‐TBD Meeting Date and Time: June 22, 2023, 11:00 am Meeting Place: Norther Region Training Academy

PROJECT REPRESENTATIVES

Project Director: Field Representative:

Susan Wheaton RA Dan Hall

DTMB‐DCD DTMB‐DCD

P.O. Box 30026 1238 Carpenter Ave Lansing, MI 48909 Iron Mount, MI 49801 WheatonS1@michigan.gov Halld22@michigan.gov 517‐242‐9945 517‐284‐7921

Facility Representative: Facility Representative:

Trever LeBarre (MDOC – Physical Plant) Jeff Niemi 206 E Michigan Avenue 5086 W. M‐80 Lansing, MI 48933 Kincheloe, MI 49788 517‐643‐6518 906‐203‐1036 lebarret@michigan.gov niemij2@michigan.gov

Introductions and Sign‐In Sheet

A. Request for Proposals – Standard Not‐to‐Exceed RFP, with Part I Technical portion and

Part II Cost portion.

1. Technical – Qualification format includes: General Information; Understanding of the Project and Tasks; Personnel; Management Summary, Work Plan & Schedule; Budget Analysis and References. See Section II‐1 through 6.

2. Cost – Not to Exceed Billable Rate plus reimbursables format. See Section III‐1 through 2. See Section III 2‐A, B, C and D of RFP for samples.

3. Proposals must include Phases 400 Preliminary Design, 500 Final Design, 600

Construction Administration – Office Services and 700 Construction Administration – Field Services.

4. Include plan review fees, (minimum 8) soil borings and material testing as reimbursable expenses. Refer to the Project Statement.

5. Include signed Certification of a Michigan Based Business and Responsibility

Certification forms.

6. Proposals will be evaluated by an Ad Hoc Advisory Committee and scored based on the combined 80% Technical portion and 20% Cost portion.

B. Project Scope

The Michigan Department of Corrections is seeking professionals for the remodel of two buildings at their existing Northern Region Training Academy complex. The project will include Phases 400, 500, 600 and 700 design services. The MDOC has completed a schematic design / study for the two buildings but are open to revisions to the schematic design. Currently there is WI‐FI in the classroom building but it will need to be revised to meet the new floor plans. The second building will need to have WI‐FI included. Both buildings will require the standard security upgrades and technology upgrades per MDOC standards for administrative spaces.

Also, to be included are roadways, parking lots, sidewalks, and general beautification of the two areas of the complex.

Your proposal should include:

50 and 90% reviews with probable cost estimates for Phases 400 and 500. PSC will work with the selected CM to create cost estimates.

Revit / AutoCAD files will be provided for the existing buildings.

CAD files will be provided for the topo.

The PSC will be responsible for leading the construction progress meetings which will take place twice a month on site for the duration of the work. Meeting minutes will also be required to be sent out within 5 days after the meeting.

Testing for concrete, steel, rebar etc. are to be included as a reimbursable expense.

Plan reviews are to be included as a reimbursable expense.

Include as a line item Commtech Design as a $50,000.00 reimbursable expense to cover the IT, Security, Technology / DTMB coordination.

Part of the exterior work will also include a concrete pad for outside exercise, with a raised platform for instruction / graduations.

Design meetings will be via Teams.

Construction progress meetings will be via Teams, the PSC will be responsible for visiting the site twice a month and to provide a field report for each visit within 5 business days after the field visit.

The existing elevator shaft is to be reused for a new elevator.

The PSC will design a “street / road sign” at the entrance off of M‐80.

Replacement of the roofs on both buildings to be included, along with mitigation for preventing snow avalanches.

Construction of the MSI building 233 will be completed first while the main building 257 stays in use. Upon completion of building 233 the training academy will move over to building 233 so that building 257 construction can take place.

C. Site Visits

1. Accessibility to the site – today.

2. Photography is allowed.

D. Schedule

1. Proposals are due on Thursday, June 29, 2023, no later than 2:00 p.m. EST to issuing office / SIGMA.

2. Ad Hoc Advisory Committee will review proposals with the selected PSC to be placed on the earliest Agenda for approval or the State Ad Board Agenda for approval on July 25, 2023.

3. Construction documents complete and out to bid no later than Autumn for winter 2023 / 2024 interior construction and spring 2024 for site work.

E. Budget

A budget has not been set at this time and will be based on the PSC’s cost estimates.

F. Other Items

1. Access to Site Upon Contract Award

a. Normal business hours for facility, or hours in which work can take place will be determined by Jeff Niemi.

b. Provide notice to the facility prior to any site visits.

2. Travel Rates:

a. Breakfast or Lunch $9.75 per day

b. Dinner $22.00 per day

c. Travel – the first 100 miles each way will not be billed for as stated in the

RFP Not to Exceed proposal paperwork. Current premium rate is $0.625 per mile.

d. Lodging $85.00 day – negotiable after award of the contract.

G. Questions / Comments

1. E‐mail questions to Wheatons1@michigan.gov

2. Questions will be accepted until 5:00 p.m., Friday, June 23, 2023.

3. If necessary, an addendum will be posted on the SIGMA VSS website no later than noon, Monday, June 26, 2023.

4. There will be a site demolition project taking place the summer of 2024. Refer to provided PDF’s for reference. This work is being done under another contract.

H. Tour / Walk‐through

80' Light Poles

80' Light Poles

Electrical Poles

Baseball Diamond and

Associated Structures

Large Debris Pile

A1

Electrical Poles

Garden Shed

80' Light Poles

80' Light Poles

Cleanup Remnants of Former Greenhouses

Former Guard Shack Base

A2

Electrical Poles Electrical Poles

80' Light Poles

Baseball Diamond

Associated Structures and

Horseshoe Area

Benches Park

A3

Electrical Poles

Electrical Poles

80' Light Poles

Steam Vault

A4

80' Light Poles

Fences

Electrical Poles

Monument

Electrical Poles

Steam Vault

A5 Poles

80' Light Poles

Steam Vault

Electrical Poles

Electrical Poles

A6

Pole Remains Remove Siren

Former Gas Station

A7

Steam Vaults

Light Poles

Steam Vault

Flagpole

A8

All Sidewalks

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