472/22301. TAP; Baraga CF - Sallyport Gate Upgrades

The State of Michigan Department of Technology, Management and Budget (DTMB), State Facilities Administration, Design and Construction Division, on behalf of the Department of Corrections, is soliciting proposals through a Request for Proposals (RFP) for professional architectural and engineering design and construction administration services for sallyport gate upgrades at the Baraga Correctional Facility located in Baraga, Michigan. The scope of work encompasses Phases 400 (Preliminary Design), 500 (Final Design), 600 (Construction Administration-Office), and 700 (Construction Administration-Field) and includes removal and replacement of inner and outer sallyport gates with new heavy-duty crash bars, design of a weather-resistant gate operation system, possible installation of posts to eliminate straight-run access, and temporary fencing with flexzone protection during construction. Deliverables include design plans, project manuals, and construction estimates at 50%, 90%, and 100% completion stages, with design meetings required at kickoff, 50%, and 90% completion. Required qualifications include licensure to practice as a professional architect or engineer in Michigan, submission of a Certification of Michigan-Based Business, and a Responsibility Certification. The RFP evaluation criteria weight the Technical Proposal (Part I) at eighty percent and the Cost Proposal (Part II) at twenty percent, with compensation structured on hourly billing rates for all professional staff and consultants. A mandatory pre-proposal meeting and site walk-through was held on June 7, 2023, at 11:30 a.m. Eastern at the Baraga Correctional Facility Administration Building. Proposals must be submitted electronically through the State of Michigan Procurement System (SIGMA VSS) no later than 2:00 p.m. Eastern Time on June 22, 2023, with contract award recommendations expected within thirty days of the proposal due date. RFP questions were due by 5:00 p.m. Eastern on June 15, 2023.

The RFP requires all contractor representatives attending the pre-proposal meeting to submit a completed Vendor/Contractor LEIN (Law Enforcement Information Network) Request form, which serves as a criminal history clearance prerequisite for facility access. Proposing firms must be Michigan-based businesses and are responsible for all professional services offered regardless of internal organizational capabilities, with the prime professional serving as the sole point of contact for all contractual matters and payment. The contract mandates comprehensive insurance coverage including Commercial General Liability ($1,000,000 each occurrence), Professional Liability ($1,000,000 each occurrence/$2,000,000 aggregate), and Workers' Compensation as required by law. Reimbursable expenses include printing, reproduction, soil borings, site surveys, laboratory testing, and travel beyond 100 miles one-way at State of Michigan rates, with a $1,000 allowance specifically designated for LARA review and approval. All project deliverables, including drawings, specifications, and electronic documents, become the property of the State of Michigan upon project completion. No specific budget range or award value ceiling was disclosed in the solicitation materials; however, the contract is structured on a not-to-exceed basis per phase, and any services exceeding authorized amounts require prior written approval through formal Contract Modifications.