DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

472/22301.TAP

PROPOSAL DUE DATE

June 22, 2023, at 2:00 p.m., EASTERN

CLIENT AGENCY

Department of Corrections

PROJECT NAME AND LOCATION

Baraga Correctional Facility (AMF) Sallyport Gate Upgrades PROJECT ADDRESS (if applicable) 13924 Wadaga Road, Baraga, MI 49908

CLIENT AGENCY CONTACTS

Chris Severson, Phys Plant Div Central Office seversonc@michigan.gov Wes Pietila, AMF Physical Plant Supervisor pietilaw@michigan.gov

TELEPHONE NUMBER

517-230-9335 906-275-5125

DTMB - DCD CONTACTS

Tom Pawlowski pawlowskit@michigan.gov Danielle Newman newmand6@michigan.gov

TELEPHONE NUMBER

517-242-0973 517-331-5369

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

Pre-Proposal Meeting 11:30 a.m., EASTERN on Wednesday, June 7, 2023, at Baraga Correctional Facility Administration Building.

MANDATORY (Check box if Mandatory)

LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending Preproposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form). Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address: smithD76@michigan.gov .

The email “Subject” must include (facility name, project name, date and time of Pre-Proposal Walk Through Meeting).

PROJECT DESCRIPTION/SERVICES REQUESTED

The Michigan Department of Corrections (MDOC) is seeking proposals from qualified architectural / engineering firms to provide professional services for the design and construction administration of new sallyport gates and associated work at the Baraga Correctional Facility (AMF).

The project includes the removal and replacement of inner and outer gates for the sallyport, including controls. New installation shall include heavy duty crash bars and shall review and design as required the possible installation of posts which would eliminate a straight run at the gate. Design shall provide a new system of gate operation that will not be affected by winter weather. The existing inspection pit in the sallyport shall remain. Gate replacement will require the design to allow for having 2 secure gates at all times, which should be anticipated to require including in the design having a third temporary sallyport swing gate and related fencing with flexzone protection during construction.

The gate replacement project shall comply with all MDOC requirements for security projects.

This work is located at an operating correctional facility, and work may be located in areas within the secure perimeter. Work within secure perimeter requires escorts coordinated with the Baraga Correctional Facility custody staff. Access in all locations is strictly controlled, monitored, and may be subject to delays due to both test and actual mobilizations by correctional personnel that necessitates work shutdown.

mailto:seversonc@michigan.gov mailto:pietilaw@michigan.gov mailto:pawlowskit@michigan.gov mailto:newmand6@michigan.gov mailto:smithD76@michigan.gov

Vehicle access and use on correctional facility property is strictly controlled, requires escorts, and must be coordinated in advance. Tool and equipment use requires regular and routine inventorying. Prior LEIN clearances, DOC facility orientation video training, and site sign-in and sign-out with AMF staff are mandatory for all project personnel.

SERVICES REQUESTED:

Provide a complete Professional Services Contractor (PSC) proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology, Management and Budget (DTMB) Project Statement (Form DTMB-0427), the DTMB Billable Rate Professional Services Contract, the DTMB Request for Proposal (RFP) Billable Rate Form (DTMB-0430), and the DTMB State Facilities Administration (SFA), Design and Construction (DCD) policies and procedures for the development of a Phase 500, 600 and 700 design and construction services.

PROPOSAL REQUIREMENTS:

1. The PSC shall demonstrate in their proposal appropriate project experience relevant to the work described/required in the Project Statement and/or RFP.

2. Design to the current MDOC Standards and Safety Requirements

3. The PSC shall be responsible for gathering and verifying all base information required for proper design of the shower renovations.

4. Phases 500, 600 and 700 design and construction services are requested. Include any required Phase 400 tasks necessary for complete contract document development in the Phase 500 technical summary.

5. The PSC shall include in their proposal the Department of Licensing and Regulatory Affairs (LARA) Plan Review Permit Application and Construction Code Approval. The PSC is to ensure that all required permits and standards are met by this project.

6. Provide a proposed PSC design schedule. The Owner desires to have the design completed as soon as possible. The PSC shall include Owner review time as well as LARA permitting timelines in the proposed schedule.

7. Provide a bi-weekly progress summary email to the project team, briefly documenting the prior two week’s progress by the PSC and display the initial project schedule and current schedule status.

8. The PSC is to follow DTMB naming convention of DTMB File Number, Project Name, Y (contract) number and subject on all project documents.

9. Field work shall be conducted in a manner that complies with any Governor’s Executive Order(s) and / or Michigan Department of Health and Human Services (DHHS) epidemic order(s) related to COVID-19, and any MDOC policies currently in effect or that may go into effect.

10. Design meetings shall be held at the design kickoff, 50% and 90% completion and can be onsite or via electronic format as recommended by the PSC. Please detail in your proposal response. 100%documents will be required to be provided to the Owner, but a 100% review meeting is not required.

11. Design Plans, a Project Manual, as well as construction estimates for the project shall be provided at 50%, 90% completion, as well as 100%.

12. The PSC shall afford the Owner ten (10) full working days to review the project documents prior to the design meetings.

13. The PSC shall provide a recommendation on the best way to move the project forward through design and ultimately construction.

14. Timely minutes from all meetings will be required per the DTMB Billable Rate Professional Services Contract.

15. The PSC shall detail all labor required for all Phases.

16. Travel reimbursements and billing rates shall be in accordance with the DTMB Billable Rate Professional Services Contract.

17. The PSC shall detail all reimbursable expenses. See reimbursable items below.

REIMBURSABLE ITEMS:

Note: Itemize all reimbursable expenses in the PSC Proposal as Phase 100 Reimbursable Line Items.

1. List and include all field services, travel expenses, permitting and testing required for the proper design and construction for this project.

2. LARA Review and Approval: $1,000

3. The PSC shall detail any recommended reimbursables not specifically listed above that the PSC deems necessary to successfully complete this phase of the project.

ADDITIONAL REQUIREMENTS:

The PSC shall gather and verify any available as-built information and document the existing site conditions as required to complete the project. Please see the attachments listed below.

ATTACHMENTS:

1. AMF Site Layout, A100

2. Sallyport Photos

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

• Firms should only submit one (1) attachment (being less than 6 MB) for proposal submission. The attachment is to be the technical and cost proposal combined.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

90607, 90638, 92531, 92533

DESIRED SCHEDULE OF WORK

The Agency requests this work to begin as soon as possible upon contract award.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Tom Pawlowski at pawlowskitj@michigan.gov address no later than 5:00 p.m., Eastern on June 15, 2023.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DHHS, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s) mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov

A100

FACILITY SITE PLAN

A100

BARAGA CORRECTIONAL FACILITY

FULL SITE PLAN

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ADMINISTRATION

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SUPPORT SERVICES

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EDUCATION/ RECREATION

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CARPORT

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SHEET NUMBER

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472/16026.RMP

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MDOC FACILITY INVENTORY LIST 2017

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BARAGA CORRECTIONAL FACILITY

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BARAGA, MICHIGAN

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RECORD DWGS 8-03-17

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DESIGN INVESTIGATIVE SERVICES