472/22138. ABG; Chippewa C. F. - ERT Bldg. HVAC Upgrades

The State of Michigan Department of Technology, Management and Budget (DTMB), State Facilities Administration is procuring construction services for HVAC upgrades at the Chippewa Correctional Facility ERT Building located at 4269 M-80, Kincheloe, Michigan. This fixed-price construction contract involves the demolition and removal of existing HVAC equipment and components, followed by installation of new heat exchangers, air separators, condensate receiver tank/pump skids, pressure reducing and relief valves, piping systems, and a new Direct Digital Control (DDC) touchscreen control panel with variable frequency drives. Key project objectives include maintaining continuous heating and domestic hot water throughout construction, establishing a temporary heating system in an adjacent storage trailer that must operate flawlessly for five days before existing system demolition, and completing substantial work by October 1, 2025, with final completion by October 15, 2025. The contractor must maintain 100 percent on-site supervision during restricted working hours (Monday through Friday, 6:00 a.m. to 6:00 p.m., with flexibility to work four 10-hour days or five 8-hour days), comply with Michigan Mechanical Code and applicable standards including OSHA, ASHRAE, and NEC, obtain all required permits and schedule inspections, and coordinate electrical work including a new 120-volt circuit and integration with the facility's existing StarNet 2.0 security IT system via purple CAT-6 cabling. The contract requires a mandatory pre-bid meeting and facility tour on February 26, 2025, at 1:30 p.m. ET; written questions must be submitted by March 5, 2025, at 2:00 p.m.; and bids are due electronically through SIGMA VSS by March 12, 2025, at 2:00 p.m. ET, with bids remaining open for a minimum of 90 calendar days. Contract completion is required within 26 weeks (182 calendar days) from the Notice to Proceed, with liquidated damages of $1,000 per calendar day assessed for delays beyond substantial completion and final completion deadlines.

Bids are subject to State of Michigan Prevailing Wage Rates for Mackinac County, and the contract award will be made to the responsive and responsible best value bidder. Qualified Disabled Veteran (QDV) information may be submitted as an optional second attachment, though no specific set-asides for disadvantaged enterprises are identified in the procurement documents. All contractors and subcontractors must be properly licensed, and the state encourages the use of Michigan products and recycled or environmentally friendly materials where price, quality, and performance are equal to or superior to non-Michigan alternatives. Required qualifications include builder's risk insurance, Performance and Payment Bonds for all bids exceeding $50,000, Workers' Compensation and Employer's Liability insurance, Commercial General Liability, Commercial Automobile Liability, and Excess Liability coverage. A 5 percent bid security deposit is required in the form of a certified check, money order, or bid bond. The project includes a $150,000 provisional allowance for work of uncertain scope and is funded through the State of Michigan's Unified Replacement Facility (URF) Maintenance Program; however, no specific total contract value or budget range is disclosed in the procurement documents. Special working conditions apply due to the correctional facility location, including security protocols, restricted access, tool control procedures, compliance with Department of Corrections regulations, ground penetration radar surveys before any excavation within the secure perimeter, and hydro-excavation requirements for all digging within secure areas.