440 Solid Waste Removal Richmond State HospitalBid Documents

The Indiana State Psychiatric Hospital Network (ISPHN) is seeking a contractor to provide routine solid waste removal services for the Richmond State Hospital (RSH) through Request for Quotation (RFQ #004400000086192). The procurement covers comprehensive waste collection services across 28 designated locations, requiring the contractor to supply and maintain various containers including 3 and 4 cubic yard dumpsters and 75-100 gallon toters. Approximately 3,600 annual pickup events are anticipated, with collection frequencies ranging from weekly to daily (Monday through Saturday). Key deliverables include submission of a comprehensive waste management plan within 90 days of contract execution, with mandatory semi-annual Business Review meetings to discuss contract compliance, financial analysis, and performance. The contractor must strictly adhere to healthcare regulations and sanitation standards set by The Joint Commission and Centers for Medicare and Medicaid Services (CMS), with specific requirements for trained personnel, spill prevention protocols, and communication procedures. Bids must be submitted by January 2, 2026, at 7:00 AM EST to Cathy Robinson at cathy.robinson2@fssa.in.gov, with evaluation based on 30 line items, each weighted equally at 3.33 percent.

The procurement offers multiple purchasing preferences, including U.S. Manufactured Product, Indiana Business (Buy Indiana), and Indiana Manufactured product preferences. There are specific provisions for Minority and Women's Business Enterprise (MWBE) subcontractor commitment goals and an Indiana Veteran Owned Small Business Enterprise (IVOSB) subcontracting opportunity. Respondents must comply with various certification requirements, including drug-free workplace standards, employment eligibility verification, non-collusion declarations, and nondiscrimination commitments. Bidders not currently registered with the State's Procurement Division will have five days from award notification to complete registration. The solicitation explicitly excludes certain waste types, including hazardous waste, biomedical waste, radioactive materials, and waste containing protected information. While specific contract value is not disclosed, the comprehensive nature of the waste removal services and the detailed requirements suggest a significant ongoing service contract for the Richmond State Hospital facility located at 498 NW 18th Street, Richmond, Indiana 47374.