440 RSH Pest ControlBid Documents

The Indiana Family and Social Services Administration (FSSA) is issuing Request for Quotation (RFQ) #00440000087202 on behalf of Richmond State Hospital in Wells County for comprehensive pest control services across 47 distinct buildings and facilities located at 498 NW 18th Street in Richmond, Indiana 47374. The procurement seeks weekly, monthly, and quarterly pest control and monitoring services including treatment and eradication of rodents, roaches, ants, silverfish, spiders, bees, fleas, flies, and other institutional pests, with implementation of a multi-layered rodent control program featuring at least three lines of defense. Required deliverables include weekly monitoring and maintenance of traps and detection devices, same-day response to pest concerns, up to 180 hours annually for emergency response, guaranteed 24-hour callbacks at no additional charge, monthly invoices with itemized service details, submission of Material Safety Data Sheets for all chemicals used, and transfer of all records and bait station maps upon contract conclusion. The contractor must possess current pesticide business licenses and technician certifications, demonstrated experience in food service and healthcare environments, professional appearance with company-identified uniforms, and availability of an account manager Monday through Friday from 8:00 a.m. to 4:30 p.m. Eastern Time. Services must be conducted between 7:30 a.m. and 3:30 p.m., Monday through Friday, Eastern Time. Bids are due by April 30, 2026, at 7:00 a.m. EDT and must be submitted via email to Cathy Robinson at Cathy.Robinson2@fssa.IN.gov, with pricing provided by unit of measure (weekly, monthly, or quarterly) and total annual cost calculated for each of the 48 line items; bidders must include all unaltered solicitation package documents and are encouraged to supplement proposals with additional documentation. The contract is structured as a four-year base term with two optional extension years, requiring vendors to submit a single fixed monthly price for each base year, with optional pricing for extension years functioning as ceiling prices should the State exercise renewal options.

The solicitation does not identify specific set-aside designations but requires compliance with State of Indiana purchasing preferences for U.S. manufactured products, Indiana businesses, Indiana manufactured goods, small businesses, and products containing recycled content. Respondents utilizing subcontractors must complete the Minority and Women's Business Enterprises (MWBE) Subcontractor Commitment Form and the Indiana Veteran Owned Small Business Enterprise (IVOSB) Subcontractor Commitment Form. Richmond State Hospital currently receives pest control services from All Pest under an informal arrangement without a formal executed agreement, and the State of Indiana maintains a Quantity Purchase Agreement with Rollins; however, the hospital is pursuing this RFQ to establish a structured, competitively priced service agreement reflecting best value. The contract requires vendors to maintain comprehensive insurance coverage including commercial general liability ($700,000 per person/$5,000,000 per occurrence), automobile liability, errors and omissions ($1,000,000 per claim), and cyber liability ($700,000 per occurrence/$5,000,000 aggregate), naming the State as an additional insured. Compensation will be provided at fixed monthly rates with payments made thirty-five days in arrears via electronic funds transfer, though the specific budget range and total contract award value are not disclosed in the solicitation documents. Bidders need not be pre-registered with the Procurement Division but must complete registration within five days of award notification.