410 - Repackaging and Preventative MaintenanceBid Documents

The Indiana State Psychiatric Hospital Network (ISPHN) through the Family and Social Services Administration is seeking a comprehensive 12-month Consumables Service Plan for medication repackaging equipment via RFQ 004100000085440. The procurement covers preventative maintenance, software license updates, and staff training for medication packaging systems across five state psychiatric facilities, including locations in Evansville, Logansport, Madison, NeuroDiagnostic Institute, and Richmond. Specific equipment includes AutoPrint and Euclid Cadet medication packaging systems, with services encompassing consumables supply, annual on-site maintenance visits, software updates, and emergency repair support. Key deliverables include shipping consumables within five business days, conducting annual maintenance, providing staff training, and responding to critical equipment failures within 24 hours. The contractor must ensure compliance with healthcare regulations from The Joint Commission and Centers for Medicare and Medicaid Services (CMS), as well as all applicable ISPHN policies. Bids are due on October 27, 2025, at 7:00 AM, with questions to be submitted to amber.schwipps@fssa.in.gov, and the solicitation allows vendors to bid on specific components or the entire service package.

The solicitation includes specific subcontractor participation goals, requiring 8% Minority Business Enterprises (MBE), 11% Women's Business Enterprises (WBE), and 3% Indiana Veteran Owned Small Business Enterprises (IVOSB). Vendors must provide pricing for various consumable items, including heat-sealable packaging film, blister pack sheets, aluminum foil sheets, and thermal films, with nine line items equally weighted at 11.11% each. The procurement offers flexibility for vendors, permitting proposals for specific service components such as software licensing, consumables, preventive maintenance, emergency service, and optional equipment purchase. Vendors must demonstrate authorized service provider status for relevant software platforms and have proven experience with specific equipment types. While no specific budget range is explicitly stated, the solicitation includes estimated quantities for consumables across different facilities with no minimum purchase requirement. The state emphasizes preferences for U.S. manufactured products, Indiana businesses, and small business classifications, and requires vendors to comply with E-Verify program participation and drug-free workplace certifications.