410 ISPHN Regulated Medical WasteBid Documents

The Indiana State Psychiatric Hospital Network (ISPHN) is seeking professional regulated medical waste (RMW) removal services for three state hospital locations: Madison, Logansport, and Richmond State Hospitals. This Request for Quotes (RFQ) solicitation requires a contractor to provide comprehensive RMW collection, transportation, and disposal services in full compliance with federal, state, and local regulations. Key deliverables include supplying compliant packaging materials, maintaining consistent pickup schedules, ensuring proper waste disposal at licensed facilities, and providing DOT Hazardous Materials Training. The contractor must maintain regulatory compliance with agencies such as The Joint Commission, Centers for Medicare and Medicaid Services, Environmental Protection Agency, and Department of Transportation. Specific service requirements include varied pickup frequencies for each location: Madison State Hospital needs one pickup every 12 weeks, Logansport State Hospital requires monthly pickups, and Richmond State Hospital needs four monthly pickups. The solicitation (RFQ 004100000086285) was posted on November 21, 2025, with responses due by January 9, 2026, at 7:27 AM EST, and all bid packages must be submitted directly to Lisa.Hunt@fssa.in.gov.

The procurement includes specific preferences and requirements for bidders, with goals for Minority and Women Business Enterprise (MWBE) participation set at 8% for minority businesses and 11% for women-owned businesses, with an additional 3% goal for Indiana Veteran Owned Small Business Enterprises. Bidders must comply with various state purchasing preferences, including U.S. manufactured products, steel products, and recycled content materials. The solicitation allows companies to bid on one or multiple hospital locations, with potential preference given to vendors quoting multiple sites. While specific contract value is not explicitly stated, responses exceeding $75,000 require manual signatures and cannot be submitted by fax. Contractors must also meet additional compliance requirements, including drug-free workplace certification, employment eligibility verification through E-Verify, and adherence to Indiana's ethics regulations. The State reserves the right to terminate the agreement with 30 days' notice and can reject any price revisions at its discretion. Pricing must be submitted on an F.O.B. destination basis, with unit prices extended to show total proposal cost.