400-27-062-Dry Ice Shipping RFQBid Documents

The Indiana Department of Health (IDOH) Labs has issued Request for Quotation (RFQ) No. 0000087465 for dry ice delivery services to support influenza specimen shipping at the IDOH Laboratory located at 550 W. 16th Street in Indianapolis, Marion County, Indiana. The procurement seeks bids for 52 weekly dry ice deliveries scheduled from Monday, July 6, 2026, through Monday, June 28, 2027, with most deliveries occurring on Mondays and several on Tuesdays, plus an additional 10 surge deliveries for emergency purposes. Bidders must submit pricing on an F.O.B. Destination basis with unit prices and extended totals representing the complete solicitation price, denominated solely in U.S. dollars. The bid submission window opened on April 14, 2026, at 9:33 a.m. EDT, with a firm deadline of May 14, 2026, at 4:00 p.m. EDT for email submission to Alexandra Stultz at AStultz@health.in.gov; prospective bidders may direct technical questions to B. Pope at BPope1@health.in.gov or Alexandra Stultz at 317-234-3735 prior to the deadline. Bidders must comply with state certifications including drug-free workplace certification, non-collusion certification, E-Verify employment eligibility verification, and ethical obligations under Indiana Code 4-2-6 et seq., and must be registered with the Indiana Secretary of State if required by law, with five days from award notification to complete registration or face award cancellation.

The procurement establishes Minority and Women's Business Enterprise (MWBE) participation goals of 4% minority participation and 9% women participation, though no specific set-aside restrictions limiting bidder eligibility have been identified. No incumbent vendor information or details regarding existing infrastructure requiring integration have been disclosed in the solicitation documents. The State of Indiana is exempt from sales taxes and will provide tax-exempt certificates upon request, with all payments made in arrears via electronic funds transfer in accordance with State fiscal policies. The binding agreement is contingent upon issuance of a Purchase Order, and awarded prices are fixed and non-negotiable following award. No specific contract award value or budget range has been published, though the contract covers fiscal year 2027 operations spanning July 2026 through June 2027. The State reserves the right to terminate the agreement for convenience with thirty days' notice or to cancel funding if appropriations become unavailable.