3rd Ventilator Maintenance EMERGENCY NOTICE

The Illinois Department of Public Health (IDPH) has initiated an emergency procurement for ventilator maintenance and repair services, covering 365 ventilator units stored at the Strategic National Stockpile Regional Storage Site warehouse in Bloomington. The contract encompasses comprehensive services including equipment inspection, preventive maintenance, repair coordination, parts procurement, performance verification, and logistical management to ensure all ventilators remain fully operational and ready for potential emergency deployment. This is the third consecutive emergency procurement following previous contract expirations, with a 90-day contract period running from November 10, 2025, to February 7, 2026. The primary objective is to maintain critical public health emergency response assets, ensuring uninterrupted readiness of ventilator equipment. Vendors must demonstrate expertise in hospital equipment maintenance, with a focus on medical device inspection and repair. The procurement requires comprehensive documentation of each ventilator's condition and immediate responsiveness to maintenance needs. Proposals are due by February 7, 2026, with no specified bidders' conference or site visit requirements.

The emergency procurement shows limited set-aside opportunities, with only four vendors under NIGP code 938-78 identified as Business Enterprise Program (BEP) certified. Of these, two BEP-certified vendors relied on subcontractors and could not directly fulfill requirements, while the other two could not be contacted. The incumbent vendor, Agiliti Health, Inc. of Bloomington, Illinois, was selected due to established expertise and uninterrupted service history. The total contract value is $650,973.60, fully funded through federal funds. The procurement specifically notes that engaging a new vendor would incur approximately $95,000 in re-inspection costs and potentially compromise emergency response capabilities. A future competitive solicitation (25-482DPH-FINAN-B-48312) is being prepared for a long-term agreement to be publicly advertised. Vendors must comply with comprehensive state certifications, including financial integrity, legal compliance, workplace standards, and ethical conduct requirements outlined in the standard Illinois certifications document.