33ELEV27

The Maryland State Highway Administration (MDOT-SHA) has issued Invitation for Bid (IFB) Number 33ELEV27 for elevator maintenance services at 400 2nd Street in Laurel, Maryland. The procurement specifically covers preventative maintenance and emergency repair services for two hydraulic elevators: an office lift with 750 lbs passenger capacity and a shop material lift with 3000 lbs capacity, both originally installed in 1994. The contract requires comprehensive quarterly and annual inspections following Original Equipment Manufacturer (OEM) guidelines, American Society of Mechanical Engineers (ASME) A17.1 standards, and State Department of Labor, Licensing and Regulation (DLLR) safety regulations. Bidders must have a minimum of three years of elevator maintenance experience in Maryland and be certified by the Maryland Insurance Administration. The bid submission deadline is May 20, 2025, with questions due by April 18, 2025 at 2:00 PM. Vendor selection will be based solely on the lowest total bid price, with no technical evaluation beyond responsiveness and responsibility determinations.

This procurement is designated as a Small Business Reserve Procurement, which limits eligibility to certified small businesses. The contract will have a two-year base period with zero percent Minority Business Enterprise (MBE) and Veteran-Owned Small Business Enterprise (VSBE) subcontracting goals. Bidders must provide $1 million in commercial general liability coverage and workers' compensation insurance. The total estimated contract value is $4,500, which covers 36 quarterly service visits, 3 annual service visits, and 100 hours of non-routine repair labor, with a maximum allowance of $4,500 for parts and materials. Vendors can apply a maximum 10% markup on materials for repairs outside the normal maintenance program, with labor to be performed by a CET certified technician. The procurement does not involve federal funding, and the state reserves the right to require additional workers for assigned tasks. Potential bidders must complete various affidavits and attachments, including a Conflict of Interest Affidavit, Bid Proposal Affidavit, and a comprehensive Legal Action Summary.