33916 MBMHI Linen - UPDATED

The Tennessee Department of Mental Health and Substance Abuse Services is seeking a five-year contract for comprehensive linen services at the Moccasin Bend Mental Health Institute (MBMHI) located in Chattanooga, Hamilton County. The procurement involves a piece rental linen service requiring three-day-per-week (Monday, Wednesday, Friday) delivery and pickup of various textile items, including 70,800 white blankets, 300,000 washcloths, 67,500 pillowcases, 66,000 twin flat sheets, 348,000 bath towels, and additional items like cleaning supplies, mops, and scrub uniforms. The contractor must maintain a three-day backup supply, achieve a 99% fill rate on orders, and provide polyethylene-covered carts for linen transportation. Bids are due by February 28, 2025, at 2:00 PM CST, with delivery required by February 19, 2025, to the Chattanooga facility. Evaluation criteria include lowest cost compliance with all specifications, with the contract requiring strict adherence to quality standards, including a maximum 3% reject rate and compliance with CDC and Joint Commission guidelines.

The solicitation includes provisions for diversity business participation, requiring vendors to complete a Diversity Utilization Plan documenting efforts to include minority-owned, woman-owned, service-disabled veteran-owned, disabled-owned, and small business enterprises. Vendors must be registered with the Tennessee Department of Revenue and maintain specific insurance coverages, including $1 million in workers' compensation, $1 million in commercial general liability, and $1 million in automobile liability insurance. The total estimated maximum contract liability is $733,497, with potential contract extension up to 180 days beyond the initial 60-month term. Respondents must submit bids through the state's Edison supplier portal and comply with the Iran Divestment Act. All pricing must be F.O.B. destination and include all applicable taxes, fees, overhead, and direct/indirect costs. Bidders are required to maintain current profile information in the Edison system and must be prepared for potential password expirations every 90 days.