3373-26-R-IFBD-00003

Ellisville State School, a state-operated regional program under the Mississippi Board of Mental Health, is soliciting sealed bids for comprehensive HVAC services through Invitation for Bids (IFB No. 2026-01, RFx 3160007819). The procurement covers full-coverage preventive maintenance for HVAC systems at the main campus in Ellisville and multiple community homes across six Mississippi locations, including Lumberton, Prentiss, Richton, Sumrall, and Waynesboro. Services include maintenance of heating systems, cooling systems, air handling systems, temperature control systems, filter services, and emergency repairs with all associated labor and materials. Vendor qualifications require five years of prior similar service experience, a valid Mississippi business license, and appropriate professional HVAC certifications. A mandatory pre-bid conference is scheduled for February 3, 2026, at 9:00 AM CST, with questions due by February 6, 2026, and bid submissions required by February 27, 2026, at 4:30 PM CST. The bid will be evaluated and awarded to the lowest responsive and responsible bidder, with the contract starting July 1, 2026, and potentially renewable for four additional one-year periods.

The contract requires bidders to submit detailed pricing, including hourly labor rates for technician work during normal hours, after-hours, weekends, and holidays, along with specific response time commitments for HVAC and refrigeration equipment. Material costs will be billed at the supplier's invoice plus a predetermined markup percentage, with separate markup for shipping and an allowance for miscellaneous items under $500. Vendors must provide three trade references and maintain Workers Compensation insurance, Comprehensive General Liability insurance with $1,000,000 per occurrence minimum, and an Employee Dishonesty or Fidelity Bond with $500,000 minimum coverage. All insurance policies must list Ellisville State School as an additional insured and be provided within thirty days of contract award. While no specific set-aside designations are mentioned, the procurement appears open to qualified HVAC service providers meeting the specified requirements. The contract's potential total duration is five years, with the initial term running from July 1, 2026, through June 30, 2027, though specific budget ranges or award values are not explicitly detailed in the procurement documents.