RFX#3160007819 AMEND1-HVAC SERVS-28JAN26.pdf
PDF 201 KB Posted
- Attached to
- 3373-26-R-IFBD-00003
- Solicitation number
- 3160007819
- Issued by
- Jones County, Mississippi
About this file
This is Amendment One to an Invitation for Bids (IFB) issued by Ellisville State School, a state-operated regional program under the Mississippi Board of Mental Health, for comprehensive HVAC services at multiple locations across Mississippi. The procurement covers full-coverage preventive maintenance, repairs, and emergency services for heating, cooling, air handling, and temperature control systems at the main campus in Ellisville and community homes in Lumberton, Prentiss, Richton, Sumrall, and Waynesboro. A mandatory pre-bid conference is scheduled for February 3, 2026, at 9:00 AM CST at the Ellisville State School Admin Building I Conference Room. Written questions must be submitted by February 6, 2026, and sealed bids are due by February 27, 2026, at 4:30 PM CST. The contract will commence on July 1, 2026, and may be renewed for four additional one-year periods, extending the potential contract term to five years total.
Bidders must possess five years of prior similar service experience, a valid Mississippi business license, and appropriate professional HVAC certifications. Pricing shall include hourly labor rates differentiated by time of service (normal hours, after-hours, weekends, and holidays), material costs billed at supplier invoice plus a predetermined markup percentage, shipping markup, and an allowance for miscellaneous items under $500. Vendors must submit three trade references and provide proof of Workers Compensation insurance, Comprehensive General Liability insurance with a $1,000,000 per occurrence minimum, and an Employee Dishonesty or Fidelity Bond with $500,000 minimum coverage, all listing Ellisville State School as an additional insured. Insurance documentation must be submitted within thirty days of contract award. The procurement appears open to all qualified HVAC service providers meeting the specified requirements with no set-aside designations mentioned.
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Other files
| File | Type | Posted |
|---|---|---|
| download (1).pdf | ||
| download.pdf | ||
| IFB RFX3160007819 HVAC 2026.pdf |
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Text version
Ellisville State School
Dr. Rinsey McSwain 1101 Highway 11 South Phone: (601)477-9384 Director Ellisville Mississippi 39437-4444
HVAC Services
RFx # 3160007819
Amendment One – Issued January 28, 2026
Bid Submission Deadline: February 27, 2026, 04:30 PM CST
PLEASE ACKNOWLEDGE THIS AND ANY OTHER AMENDMENTS BY EXECUTING THE BOTTOM OF THIS
DOCUMENT and returning with your bid package.
-3.1 Pre-Bid Conference, Tour, or Site Visit: A pre-bid conference will be held at 09:00 AM, CST on February 03, 2026 at Ellisville State School, Admin Building I - Conference Room. All interested parties are required to attend. --------------THIS IS OPTIONAL, NOT REQUIRED
-ADDED - 5.2.4 Request for Reconsideration of the Terms of the Solicitation Any potential bidder has an opportunity to request that the procuring Agency reconsider the terms of the solicitation. Any such request shall be filed with the Agency official primarily responsible for the procurement and the Director of OPSCR within three business days following the date of public notice as defined in Section 5.2.1. It shall be the sole responsibility of the requesting vendor to ensure the request is timely received by all required parties. Failure to timely request reconsideration in compliance with this Section results in waiver of any claim regarding the terms of the solicitation. PPRB OPSCR Rules and Regulations Effective September 6, 2024 Page 42 of 171
-Attachment A, Bid cover sheet - If your company is not physically located within the vicinity, how will you supply Wheelchair Services to the agency? – please substitute HVAC instead of Wheelchair
Failure to submit this acknowledgement may result in rejection of your bid.
Acknowledged by (signature): ____________________________________________________________
Printed Name: ________________________________________________________________________
Company and Title: ____________________________________________________________________
Date: ________________________________________________________________________________
File details come from the government source that posted it. Updated .