329-26 D6 Madison Rest Area Landscape Services

The Ohio Department of Transportation (ODOT) District 6 is seeking comprehensive lawn and landscape maintenance services for two Interstate 70 roadside rest areas located in South Vienna, Madison County, Ohio. The Invitation to Bid (ITB) 329-26 requires vendors to provide all labor, equipment, materials, and services necessary to maintain approximately 16.1 acres across both facilities (6.9 acres at the Eastbound location and 9.2 acres at the Westbound location). Required services include routine mowing, trimming, sidewalk edging, pruning, weed control, fertilizer application, tree maintenance, soil analysis, watering, and debris removal. Vendors must have a minimum of five years' experience performing comparable services and provide at least three professional references. The contract term runs from January 1, 2026, through December 31, 2026, with one optional one-year renewal possible through December 31, 2027. Electronic bid responses must be submitted through OhioBuys prior to the December 16, 2025 deadline, with the contract to be awarded to the lowest responsive and responsible bidder based on total lump sum cost.

The procurement does not specify any specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must maintain public liability insurance with limits of not less than $300,000 per person and $1,000,000 per occurrence. Pricing requirements include monthly costs for services at each site, labor rates for additional services (including landscape designer, production manager, foreman, and laborer), and a vendor-supplied materials markup not to exceed 15 percent. While no specific budget range is explicitly stated, the pricing document includes a template for vendors to submit monthly unit costs for the 12-month service periods. All chemical and fertilizer applications must be performed by licensed applicators, and vendors must comply with OSHA standards and prevailing wage requirements where applicable. Vendors are expected to maintain detailed maintenance logs, meet with ODOT representatives at least five times during the contract term, and provide a comprehensive handover meeting with critical task information at contract conclusion.