300 SP Deam Lake SRA Organic Material RemovalBid Documents

The Indiana Department of Natural Resources (IDNR) is seeking a contractor for organic material removal services at Deam Lake State Recreation Area in Clark County, Indiana. The procurement, identified as RFQ #86361, requires a vendor to provide and manage a single 30-yard dumpster located at the Horse Campground for containing and removing horse manure and bedding. The primary deliverable involves monthly dumpster rental and on-call disposal services, with an estimated 17 dumps annually. Interested vendors must submit responses via email to jreeves@dnr.in.gov or by mail to Jen Reeves at 402 West Washington Street, W265, Indianapolis, IN 46204 by January 12, 2026, at 10:00 AM EST. The contract will commence on March 1, 2026, or the date of the State's last signature, with an initial term of one year and potential renewals not exceeding four years. Contractors must identify their specific landfill or incinerator facility and provide detailed pricing that includes a fixed monthly container rental fee and a per-dump disposal fee. Contractors are required to maintain valid pricing for 30 calendar days after the response due date and complete all necessary bidding documentation.

The solicitation includes several procurement preferences and set-aside opportunities, with specific goals for Minority and Women-owned Business Enterprises (MWBE) and Indiana Veteran-Owned Small Businesses (IVOSB). MWBE participation goals are 8% for minority enterprises and 11% for women enterprises, while the IVOSB participation goal is 3%. Bidders can claim preferences for U.S. Manufactured Products, Indiana Businesses, Indiana Manufactured goods, recycled content materials, and small businesses. While no specific budget range is provided, the pricing structure will include a fixed service fee for container provision, removal, and hauling, with a pass-through component for disposal charges that may be adjusted based on verified landfill or incinerator rate changes. Vendors are not required to be registered with the Procurement Division at the time of response but must complete registration within five business days of award notification. The contract follows standard State of Indiana Professional Services Contract terms, which include comprehensive insurance requirements, compliance with federal and state laws, and potential termination provisions.