Proposal.pdf
Summary
This is a Concession Opportunity Announcement issued by the Indiana Department of Natural Resources (DNR) for the operation of a Camp Store and Beach Snack Bar concession at Chain O'Lakes State Park in Noble County, Indiana. The concession operator will provide camp store merchandise (firewood, ice, groceries, sundries, camping supplies, gifts, apparel, and recreational items) and beach snack bar foods, beverages, and snacks during specified seasonal operating periods. The beach snack bar operates from the Saturday of Memorial Day weekend through Labor Day with minimum Friday-Sunday hours of 12-6pm, while the camp store operates from May through October with minimum Thursday-Sunday hours of 10am-8pm. Proposals must be submitted electronically or by mail to Angela Settles at the Indiana Department of Natural Resources Division of Purchasing by 4pm ET on Monday, November 2, 2026. The contract term commences April 1, 2027, and concludes December 31, 2030 (four years), with potential renewal under the same terms and conditions. Interested parties are strongly encouraged to contact Property Manager Sam Boggs at (260) 636-2654 or sboggs@dnr.in.gov to arrange property visits prior to submitting proposals.
The concessionaire fee structure consists of ten percent (10%) of camp store and beach snack bar gross income and twenty percent (20%) of vending machine income, with fees due by the eighth day of each month. Historical revenue data shows annual gross receipts ranging from approximately $243,000 to $456,000 over the past seven years. The operator must provide all necessary supplies, equipment, employees, and resources to operate the concession and is responsible for utilities (electric, water, sewage, internet, and telephone), snow removal, trash removal, building maintenance, sanitation, and janitorial services. The State provides designated buildings and equipment including coolers, refrigerators, freezers, prep tables, shelving, sinks, and restrooms. Proposals must include detailed pro forma statements projecting revenues and expenses, management plans, financing sources with letters of commitment from financial institutions, pricing strategies, operational schedules, staffing plans, and evidence of prior concession operation experience with professional references. The DNR will evaluate proposals based on level of service to the public, adequacy of resources, consideration paid to the State, and commitment to developing the operation and facility.
2MB PDF 10/5/26 Pro Forma Worksheet.pdf
This is a Pro Forma Worksheet template designed for financial projections submitted to the Department of Natural Resources (DNR), covering a four-year planning period from 2027 through 2030 on a calendar year basis. The worksheet is structured to capture comprehensive financial data across multiple revenue categories, including merchandise, food, and other sources, with corresponding cost of sales calculations to determine gross profit margins. The template requires detailed operating expense documentation across labor costs, utilities, and miscellaneous operational expenses, ultimately projecting net income before and after taxes.
The Pro Forma Worksheet establishes a standardized financial reporting framework that requires itemization of labor expenses including salaries and wages, insurance, payroll taxes, and health benefits; utility costs such as electricity, gas, water, and sewer; and additional operating expenses including maintenance, vehicles, equipment, advertising, professional fees, and insurance. The template concludes with a line item for "Proposed Payment to DNR," indicating that the financial projections are tied to a payment obligation or revenue-sharing arrangement with the state agency. This worksheet appears designed to evaluate the financial viability and sustainability of a proposed operation while ensuring transparency regarding projected income and associated DNR payment obligations over the four-year projection period.
70KB PDF 10/5/26 SOI_PROFESSIONAL_SERVICES_CONTRACT.docx
This is a Professional Services Contract template issued by the State of Indiana for use in state and local contracting opportunities. The document establishes the standard contractual framework governing the relationship between the State of Indiana and contractors providing professional services. The contract specifies that the Contractor shall provide services as detailed in the agreement, with an effective term to be determined and specified in the executed contract. The contract includes provisions for compensation at rates to be established, with total remuneration not to exceed an amount to be specified in the final executed agreement. The document incorporates requirements for contract amendments, changes to scope of work, and continuation of services, including phase-in and phase-out provisions of up to sixty days following contract expiration to ensure orderly transitions to successor contractors or state operations.
The contract establishes comprehensive terms regarding payment, insurance, compliance, and performance standards. Payment shall be made thirty-five days in arrears via electronic funds transfer unless a waiver is obtained from the Indiana State Comptroller, with advance payments prohibited except as permitted by Indiana Code. The Contractor must maintain specified insurance coverages including commercial general liability of $700,000 per person and $5,000,000 per occurrence, automobile liability at the same limits, errors and omissions coverage of $1,000,000 per claim, and cyber liability of $700,000 per occurrence and $5,000,000 in aggregate. The contract requires compliance with federal and state laws, including drug-free workplace certification, employment eligibility verification through E-Verify, nondiscrimination provisions, and licensing standards. Additionally, the contract includes provisions for Minority and Women's Business Enterprises (MBE/WBE) participation and Indiana Veteran Owned Small Business Enterprise (IVOSB) participation, with subcontractor commitments to be reported monthly through the Pay Audit system, and requires the State to be named as an additional insured on all applicable policies.
64KB Document 10/5/26 RFQ_SolicitationPackage August 2026.docx
This is a Request for Quotation (RFQ) solicitation package issued by the State of Indiana Department of Natural Resources, Division of State Parks, for a 300 SP Concession Opportunity involving a Chain O'Lakes Camp Store and Beach Snack Bar operation. The solicitation number is 003000000088459 (revised August 2026), and responses must be received by Monday, November 2, 2026, at 4:00 PM Eastern Daylight Saving Time. The RFQ does not specify quantities, site visit requirements, bidder conferences, or award dates within the document. The contract term and any renewal options are not detailed in this solicitation package excerpt.
Pricing must be submitted on a firm, fixed-price basis with unit prices entered and extended to show total solicitation price; if discrepancies exist between unit and total prices, the unit price shall prevail. The State requires F.O.B. destination pricing and will make payments in arrears via electronic funds transfer in accordance with State fiscal policies. No specific set-asides, incumbent information, or current operational environment details are provided in this document. Bidders may claim various Indiana procurement preferences including U.S. Manufactured Product, Indiana Business, Indiana Small Business, and Indiana Veteran Owned Small Business preferences, with appropriate documentation required. The solicitation requires compliance with multiple certifications including drug-free workplace certification, employment eligibility verification through E-Verify, non-collusion certification, and Secretary of State registration for applicable business entities. A binding agreement will be created only upon issuance of a Purchase Order, and the State reserves the right to terminate the contract for convenience with thirty days' notice or immediately for breach of specified provisions.
61KB Document 10/5/26 Event 003000000088459.pdf
This is a Request for Quotation (RFQ) document issued by the Indiana Department of Natural Resources (IDNR) for a concession contract opportunity at Chain O'Lakes State Park. The sourcing event seeks bids for a four-year concession contract to operate the Camp Store and Beach Snack Bar at the state park property. The contract is expected to commence on April 1, 2027. Interested bidders must submit completed bid packages via email to Angela Settles at ASettles1@dnr.in.gov or by fax to 317-972-3275, Attn: Angela Settles by the stated Response Due By date and time. All questions regarding the opportunity must be submitted at least seven days prior to the response deadline. Bid documents are available for download through the Bidder Portal and the state's procurement website at https://www.in.gov/idoa/procurement/current-business-opportunities/. This solicitation is not eligible for electronic submission through the Supplier Portal.
All pricing quoted to the State must remain valid for thirty calendar days following the Response Due By date and time, and must include all applicable charges, fees, and shipping costs. Concessionaires operating at IDNR properties provide various services to park visitors under license and concession agreements with the State of Indiana, including operations such as camp stores, beach snack bars, saddle barns, boat rentals, and marinas. This opportunity represents a standard concession arrangement whereby private sector operators manage and maintain facilities to enhance visitor services at state park properties.
522KB PDF 10/5/26