300 SP Concession Opportunity Chain O'LakesBid Documents

The Indiana Department of Natural Resources is requesting proposals for a four-year concession contract to operate the Camp Store and Beach Snack Bar at Chain O'Lakes State Park in Marshall County, with bids due November 2, 2026 and contract execution expected April 1, 2027.

The concessionaire will operate a camp store (May through October, minimum Thursday–Sunday 10 a.m.–8 p.m.) stocking firewood, ice, groceries, sundries, camping supplies, gifts, apparel, and recreational items; and a beach snack bar (Saturday of Memorial Day weekend through Labor Day, minimum Friday–Sunday 12–6 p.m.) serving food, beverages, and snacks. The operator must supply all necessary equipment, employees, and materials and is responsible for utilities (electric, water, sewage, internet, telephone), snow removal, trash removal, building maintenance, sanitation, and janitorial services. The State provides designated buildings and equipment including coolers, refrigerators, freezers, prep tables, shelving, sinks, and restrooms.

The fee structure is 10% of camp store and beach snack bar gross income and 20% of vending machine income, due by the eighth day of each month. Historical annual gross receipts range from approximately $243,000 to $456,000 over the past seven years. Bidders claiming Indiana Business, Indiana Small Business, Indiana Veteran Owned Small Business (IVOSB), or U.S. Manufactured Product preferences must provide supporting documentation. All proposals must include detailed pro forma financial projections (covering calendar years 2027–2030), management and operational plans, staffing plans, pricing strategies, evidence of prior concession operation experience with professional references, and financing commitment letters from financial institutions. The DNR will evaluate proposals on level of service to the public, adequacy of resources, consideration paid to the State, and commitment to developing the operation and facility. Questions are due at least seven days before the November 2 deadline. Bidders are encouraged to contact Property Manager Sam Boggs at (260) 636-2654 or sboggs@dnr.in.gov to arrange property visits. The contract term runs through December 31, 2030 with potential renewal under the same terms and conditions. All quoted prices must remain valid for 30 calendar days after the response due date.