300 Glendale FWA 2-year Concession CampgroundBid Documents

The Indiana Department of Natural Resources is requesting quotations for a two-year concession contract to operate the campground at Glendale Fish and Wildlife Area (RFQ 003000000088287), with responses due September 16, 2026 at 10:00 a.m. EDT.

The concessionaire will manage daily operations, maintenance, and grounds management of a 121-site campground consisting of 67 Class A sites with electrical service and 54 Class B sites, plus a comfort station with heated showers and flush toilets, four pit toilets, a fish cleaning station, multiple water hydrants, and a dump station. The scope includes campsite rental management, utility payments, grounds mowing and tree trimming, vault toilet pumping, equipment repair, campground patrol, and facility cleaning. The concessionaire may retail camping and fishing supplies including firewood, ice, and bait, and must maintain approved hours of operation sufficient to collect camping fees with extended hours required during holiday weekends and peak usage periods in spring and fall.

The contract runs from January 1, 2027 through December 31, 2028, with optional renewal by mutual consent; total term including any renewals may not exceed four years. The 2025 concession revenue is projected at $124,987.63. The concessionaire is responsible for all operational expenses including water, electricity, telephone, gas, septic hauling, and trash removal. Pricing must be submitted as firm, non-negotiable quoted unit prices on an F.O.B. destination basis and remain valid for 30 calendar days after the response due date. All quoted prices must include applicable charges, fees, and shipping.

Respondents claiming Indiana Business Preference or Indiana Veteran Owned Small Business preferences must submit supporting documentation. Prospective awardees must register with the State's Procurement Division within five days of award or the award will be canceled. Questions must be submitted at least seven days prior to the due date and directed to Angela Settles at ASettles1@dnr.in.gov. Bids must be emailed to Angela Settles or faxed to 317-972-3275; electronic submission through the Supplier Portal is not permitted.