300 FW Williams Dam Mowing, Trimming, TrashBid Documents

The Indiana Department of Natural Resources is requesting quotations for mowing, trimming, and light trash pick-up services at Williams Dam and Spice Valley Public Access areas in Lagrange County under RFQ #0030087945, with bids due August 18, 2026 at 10:00 AM EDT. The RFQ establishes participation goals of 8% for minority business enterprises, 11% for women business enterprises, and 3% for Indiana Veteran-Owned Small Business Enterprises, with required documentation for any claimed participation.

The contract term runs four years from April 1, 2027 through March 31, 2031, with potential renewal by mutual consent not exceeding four years total. At Williams Dam, the contractor shall provide mowing and trimming once weekly April 1 through June 30 and bi-weekly July 1 through October 31 (not exceeding 22 services annually) plus four as-needed services; trash pick-up is required once weekly April 1 through October 31 (not exceeding 31 services annually). At Spice Valley Public Fishing Area, mowing and trimming follow the same schedule for 22 services plus four as-needed services annually; trash pick-up includes 26 services annually combined.

Bidders must provide unit pricing per service for each location and year, with pricing remaining firm for 30 days after the response due date. Bidders may claim Indiana purchasing preferences including the Indiana Business Preference, U.S. Manufactured Product Preference, Indiana Manufactured Preference, Small Business Preference, and recycled content preferences, each with specific documentation requirements. Responses must be emailed to Jen Reeves at JReeves@dnr.in.gov or faxed to 317-972-3275. All questions must be submitted to JReeves@dnr.in.gov no less than 7 days before the bidding deadline. Bidders recommended for award must register with the State's Procurement Division prior to contract issuance. The State reserves the right to terminate for convenience with 30 days' notice or due to funding unavailability.