300 FW Williams Dam Mowing, Trimming, TrashBid Documents
The Indiana Department of Natural Resources is requesting quotations for mowing, trimming, and light trash pick-up services at Williams Dam and Spice Valley Public Access areas in Lagrange County under RFQ #0030087945, with bids due August 18, 2026 at 10:00 AM EDT. The RFQ establishes participation goals of 8% for minority business enterprises, 11% for women business enterprises, and 3% for Indiana Veteran-Owned Small Business Enterprises, with required documentation for any claimed participation.
The contract term runs four years from April 1, 2027 through March 31, 2031, with potential renewal by mutual consent not exceeding four years total. At Williams Dam, the contractor shall provide mowing and trimming once weekly April 1 through June 30 and bi-weekly July 1 through October 31 (not exceeding 22 services annually) plus four as-needed services; trash pick-up is required once weekly April 1 through October 31 (not exceeding 31 services annually). At Spice Valley Public Fishing Area, mowing and trimming follow the same schedule for 22 services plus four as-needed services annually; trash pick-up includes 26 services annually combined.
Bidders must provide unit pricing per service for each location and year, with pricing remaining firm for 30 days after the response due date. Bidders may claim Indiana purchasing preferences including the Indiana Business Preference, U.S. Manufactured Product Preference, Indiana Manufactured Preference, Small Business Preference, and recycled content preferences, each with specific documentation requirements. Responses must be emailed to Jen Reeves at JReeves@dnr.in.gov or faxed to 317-972-3275. All questions must be submitted to JReeves@dnr.in.gov no less than 7 days before the bidding deadline. Bidders recommended for award must register with the State's Procurement Division prior to contract issuance. The State reserves the right to terminate for convenience with 30 days' notice or due to funding unavailability.
Indiana 9/8/26, 10:00 AM 7/15/26, 12:00 AM 300 SP Spring Mill HVAC Preventative MaintenanceBid Documents
The Indiana Department of Natural Resources is soliciting bids for preventative maintenance services on HVAC equipment at Spring Mill State Park in Lagrange County through RFQ #0030087470. The scope of work encompasses monthly on-site inspections, quarterly operational data collection and analysis, and seasonal spring and fall maintenance services for all HVAC and plumbing equipment, including Daikin VRV systems, AAON condensing units, air handling units, boilers, water heaters, and associated mechanical room equipment. Successful bidders must employ certified technicians for both AAON and Daikin equipment service and must obtain access to AAON service tools and Daikin Service Checker Software by the contract start date of June 1, 2026. Pricing must be submitted on a per-service basis with unit prices, quarterly billing amounts, and total costs clearly identified, and all quoted prices must remain valid for thirty calendar days following the response due date. The contract term is two years with an optional two-year extension for a potential four-year service period, commencing June 1, 2026, or from the date of the State's last signature, whichever is later. Bids must be submitted by May 25, 2026, at 10:00 AM Eastern Daylight Time via email to Jen Reeves at JReeves@dnr.in.gov or by fax to 317-972-4275, and all questions must be submitted no less than seven days before the bidding deadline.
The State of Indiana has established diversity goals of 8% for Minority Business Enterprise (MBE) participation, 11% for Women Business Enterprise (WBE) participation, and 3% for Indiana Veteran-Owned Small Business Enterprise (IVOSB) participation; contractors meeting these goals must submit completed commitment forms with signed letters from certified subcontractors. This procurement is not restricted to specific entity types, though contractors are not required to be registered with the Procurement Division to respond but must complete registration within five days of award notification or the award will be canceled. Bidders must comply with standard State of Indiana terms and conditions including nondiscrimination requirements, drug-free workplace standards, ethics obligations, employment eligibility verification, and intellectual property defense requirements. The bid package includes a contract template for review purposes and references the public works construction contract (FA 25-80) for projects under $150,000, which governs insurance requirements including commercial general liability of at least $500,000 per person and $2,000,000 per occurrence. No specific budget range or award value has been disclosed in the solicitation documents; pricing will be evaluated based on the submitted per-service cost quotations and the contractor's qualifications and experience with the required HVAC equipment systems.
Indiana 5/25/26, 10:00 AM 4/14/26, 12:00 AM 300 SP Spring Mill Grease Removal New BidBid Documents
The Indiana Department of Natural Resources (DNR) is seeking a contractor to provide grease removal and disposal services for Spring Mill State Park Inn located in Mitchell, Indiana. The solicitation (RFQ # 0000086543) requires nine total service events over a one-year contract period from February 15, 2026, through February 14, 2027, with potential renewal for up to four years total. Specific service requirements include pumping a 1,000-gallon grease tank on designated weekdays between 2:00 PM and 5:00 PM every six weeks, utilizing approximately 120 feet of hose to access the tank. The contractor must scrape interior tank walls to maximize grease removal and dispose of materials through certified locations compliant with Indiana regulations. Contractors are required to confirm pumping dates at least 24 hours in advance and submit unit pricing per service, with a total of nine services to be priced. The response deadline is February 2, 2026, at 10:00 AM EDT, with submissions accepted via email to Nicholas Ramsey at nrramsey@dnr.in.gov or by fax to 317-972-3275. All quoted prices must remain valid for thirty calendar days following the response due date and include all applicable charges.
The procurement includes specific set-aside and preference requirements for businesses. Minority and Women's Business Enterprise (MWBE) participation goals are 8% for minority and 11% for women, with an additional 3% goal for Indiana Veteran-Owned Small Business Enterprises (IVOSB). Contractors must provide documentation demonstrating compliance with these participation goals, including commitment forms and letters from certified subcontractors. Insurance requirements include workers' compensation and liability coverage, and contractors must comply with drug-free workplace certification and E-Verify employment eligibility verification. The State reserves the right to terminate the agreement with thirty days' notice and may cancel the purchase order if funds are not appropriated. While a specific budget range is not explicitly stated, the contract involves nine service events, suggesting a moderate-value procurement focused on specialized environmental services for state park infrastructure maintenance.
Indiana 2/2/26, 10:00 AM 12/29/25, 12:00 AM Bridge Coating on C 800N
The Indiana Department of Transportation is inviting sealed bids for bridge coating work on a welded plate girder structure (I94-47-04489) over I-94, 2.05 miles east of US 20 in LaPorte County, with bids due August 5, 2026 at 10:00 a.m. The project carries a zero percent Disadvantaged Business Enterprise (DBE) goal.
Contractors must hold a valid INDOT Certificate of Qualification and meet qualifications B(A), D(B), and E(M). The scope encompasses labor, materials, tools, and equipment to complete bridge coating on the C 800N structure, with a completion deadline of December 31, 2026. Bidding is electronic only through the Bid Express Online Bidding Exchange, with bid readings at 11:00 a.m. on the INDOT webpage; in-person attendance is available with 24-hour notice.
All electronic bids must be accompanied by executed bid bonds submitted through Surety2000 or Tinubu Surety Solution. Performance bonds are required except for projects totaling $100,000 or less. Contractors submitting bids of $150,000 or more must include a written employee drug testing plan compliant with Indiana Code 4-13-18.
Detailed construction contract letting documents are available at no cost from the INDOT Documents Download webpage. INDOT assures that minority business enterprises will have full opportunity to submit bids and will not be discriminated against based on race, color, sex, age, national origin, religion, sexual orientation, gender identity, disability, or income status under Title VI of the Civil Rights Act of 1964.
Indiana 8/5/26, 12:00 AM 7/20/26, 12:00 AM 300 SP Spring Mill Fire & Security PM 2-YearBid Documents
The Indiana Department of Natural Resources (IDNR) is issuing a Request for Quotation (RFQ #0000086712) for a two-year preventative maintenance contract covering fire and security systems at Spring Mill State Park facilities, specifically the Grissom Memorial and Spring Mill Inn located at 3333 State Road 60 East, Mitchell, Indiana 47446. The scope of work includes four pre-scheduled quarterly service visits annually for central monitoring of security and fire alarm systems, fire suppression system inspections and maintenance, fire sprinkler system testing and inspection, water storage tank monitoring, emergency and exit light inspections, and kitchen hood fire suppression system maintenance. Services must be performed Monday through Friday between 8 a.m. and 5 p.m. local site time, and the contractor must provide 24/7 emergency response capabilities with phone contact within thirty minutes and onsite service within an agreed-upon timeframe. Required qualifications include manufacturer certification for kitchen fire suppression system work, the ability to develop and implement comprehensive maintenance protocols, and the capacity to conduct an initial site inspection and submit detailed maintenance schedules and legible service reports. The contractor must cover all overhead, profit, equipment, materials, vehicles, tools, overtime, travel expenses, and labor costs within the quoted pricing. Bids are due by May 25, 2026, at 10:00 AM EDT, with all questions requiring submission by May 18, 2026 (seven days prior to the due date), and pricing must remain valid for thirty calendar days after the response due date. The contract term runs from June 1, 2026, through May 31, 2028, with potential renewal for an additional two years by mutual consent, not to exceed four years total.
The solicitation includes participation goals for Minority Business Enterprises (8%), Women Business Enterprises (11%), and Indiana Veteran-Owned Small Business Enterprises (3%), with commitment forms required if applicable. Contractors must comply with state preferences for U.S. and Indiana-manufactured products, recycled materials, and small business preferences. The contractor must maintain unemployment, workers' compensation, liability, and property/casualty insurance, with commercial general liability coverage of $500,000 per person/$2,000,000 per occurrence, automobile liability of $500,000 per person/$2,000,000 per occurrence, and workers' compensation meeting all statutory requirements of Indiana Code 22-3-2, with the State named as an additional insured on a primary, non-contributory basis. All newly hired employees must be enrolled in the E-Verify program, and the contractor must comply with all applicable federal, state, and local laws and debarment certifications. The existing equipment inventory at Spring Mill State Park includes one 2,500-pound passenger elevator, multiple fire detection and alarm systems managed by manufacturers including Otis, Honeywell, System Sensor, Siemens, Edwards, and others, with comprehensive listings of smoke detectors, heat detectors, strobe alarms, motion detectors, and intelligent fire control panels. No specific budget range or award value is identified in the solicitation documents, and bids should be submitted on a unit pricing basis per quarterly service visit multiplied by four annual visits, with invoicing occurring within seven business days of service completion. The State reserves the right to terminate the agreement for convenience with thirty days' notice and may cancel the contract if funds are not appropriated.
Indiana 5/25/26, 10:00 AM 4/22/26, 12:00 AM