300 FW Crosley FWA Trash ServicesBid Documents

The Indiana Department of Natural Resources is issuing a Request for Quotation (RFQ #003000000087304) for trash removal services at Crosley Fish and Wildlife Area located at 2010 S. Highway 3, North Vernon, Indiana 47265 in Jasper County. This is a three-year contract beginning May 1, 2026, and ending April 30, 2029, with potential renewal by mutual consent not to exceed four years total. The procurement seeks weekly pickup and emptying services for one 8-cubic yard dumpster, totaling 52 service pickups annually over the three-year contract period. Bidders must submit pricing on a per-pickup basis for each contract year (Year One, Year Two, and Year Three), with all quoted prices valid for thirty calendar days following the April 28, 2026 response due date at 10:00 AM Eastern Daylight Time. Questions from prospective bidders must be submitted to Angela Settles at ASettles1@dnr.in.gov no later than seven days prior to the response due date, and completed bids must be submitted via email to ASettles1@dnr.in.gov or by fax to 317-972-3275. Key qualifications and requirements include maintaining the dumpster in good operable condition, performing necessary repairs and replacements, providing monthly invoices to the property, complying with Indiana Department of Environmental Management laws including Indiana Code Title 13 and IAC Title 3277 and 329, and meeting performance metrics such as on-time delivery and quality standards. Contractors must identify their disposal facility and provide its address and phone number, and all pricing must include all applicable charges and fees on an F.O.B. destination basis.

This procurement includes Indiana preference requirements applicable to U.S. manufactured products, Indiana business status, small business classification, and recycled content preferences, all of which must be affirmatively claimed with supporting documentation. Minority and Women's Business Enterprise (MWBE) subcontractor participation goals are set at 8 percent minority participation and 11 percent women participation, with an additional 3 percent goal for Indiana Veteran-Owned Small Business Enterprises (IVOSB). No set-asides are indicated for this internal state procurement event. All contractors must maintain drug-free workplace certification, comply with employment eligibility verification through E-Verify, carry appropriate insurance including general liability with minimum limits of $700,000 per person and $5,000,000 per occurrence, and meet all applicable federal, state, and local laws. Per Indiana Administrative Code 25 IAC 1.1-1-17, contractor fees for service provision and waste hauling shall remain fixed throughout the contract term; however, the disposal component may be adjusted upon written verification from the landfill or incinerator operator of rate changes. The State reserves the right to terminate the agreement for convenience with thirty days' notice or for funding cancellation if appropriated funds become unavailable, and no incumbent contractor or budget range information is provided in the solicitation documents.