30-20251023095049 CSD

The Corinth School District in Alcorn County, Mississippi, is seeking a comprehensive printing, copying, and maintenance services contract for its district-wide network of devices. The Request for Proposal (RFP) covers a 48-month contract period from January 1, 2026 to December 31, 2030, targeting 17 multifunction printing devices across four locations: Corinth Elementary School (6 devices), Corinth Middle School (5 devices), Corinth High School (4 devices), and the District Office (2 devices). Vendors must provide new, non-refurbished equipment that matches or exceeds current device capabilities, with specific requirements including stapling finishers, duplex scanning and printing, adjustable paper trays, fax capabilities, and Google Workspace compatibility. A mandatory site walkthrough is scheduled for October 29, 2025, with bid proposals due by 2:00 p.m. CST on November 10, 2025, followed by a reverse auction on November 12, 2025. The district will evaluate proposals based on comprehensive service and support capabilities, including maintenance, supplies, print management software, network connectivity, and ongoing training, with an emphasis on innovative solutions that meet volume and durability requirements.

The RFP does not explicitly mention set-aside designations or restrictions for specific types of organizations. The contract requires vendors to provide an "Accountability Guarantee" that includes equipment replacement, same-day service requests, and loaner devices for extended repairs. Vendors will be subject to liquidated damages of $100 per day for any installation delays beyond the January 4, 2026 deadline. While specific budget ranges are not detailed in the available documentation, the comprehensive nature of the contract suggests a significant investment in printing infrastructure and services. The district is seeking a vendor capable of providing a turnkey solution that encompasses equipment, maintenance, supplies, and ongoing support across multiple school locations. Potential bidders should be prepared to demonstrate technical expertise, reliability, and the ability to integrate seamlessly with the district's existing technological ecosystem, particularly its Google Workspace environment.