294-20250521124454 tcsd

The Tate County School District is soliciting bids for Propane and Related Services for Fiscal Year 2026, covering four specific school locations: Strayhorn Elementary School, Strayhorn High School, East Tate Elementary School, and Independence High School. The procurement is a formal Invitation to Bid (ITB) seeking a propane gas supplier who can provide a firm, fixed price per gallon for the 2025-2026 school year, with no escalator clauses permitted. Bidders must be prepared to handle all necessary repairs and service work on the district's 15 propane tanks, with cost proposals to include parts, labor, and purchase orders. The bid is scheduled to be opened on Monday, June 9, 2025, at 10:00 a.m. CST, with a bid expiration date of June 30, 2026. Evaluation criteria will focus on selecting the lowest responsible bidder, with the successful vendor required to provide comprehensive insurance coverage, including a $1,000,000 per occurrence Commercial General Liability policy and a $1,000,000 Commercial Auto Liability policy.

The procurement opportunity is open to vendors licensed to do business in Mississippi, with provisions for non-resident bidders to comply with state preference statutes. While no specific set-aside designations for disadvantaged enterprises are mentioned, bidders must meet stringent qualification requirements, including current liability and workers' compensation insurance. The contract will require the selected vendor to service propane tanks across multiple school locations, demonstrating technical capacity and reliability in providing consistent fuel services. Although specific budget ranges are not explicitly stated, the bid encompasses propane supply and maintenance services for four school sites, suggesting a substantial annual contract value. The district requires electronic or mailed bid submissions to their central office, emphasizing a formal and structured procurement process that prioritizes competitive pricing and comprehensive service capabilities.