294-20250521124454 TCSD.pdf

The document is a formal Invitation to Bid (ITB) issued by the Tate County School District in Coldwater, Mississippi, for Propane Gas and Related Services for the fiscal year 2026 (FY2026). The bid solicitation covers propane gas supply and services for four specific school locations: Strayhorn Elementary School, Strayhorn High School, East Tate Elementary School, and Independence High School. The bid is scheduled to be opened on Monday, June 9, 2025, at 10:00 a.m. CST, with a bid expiration date of June 30, 2026. The contract will be awarded to the lowest responsible bidder, with bids to be submitted electronically or by mail to the district's central office.

The bid requires a firm, fixed price per gallon for the 2025-2026 school year, with no escalator clauses permitted. The successful bidder will be responsible for any necessary repairs or service work on the district's 15 propane tanks, with cost proposals to include parts, labor, and purchase orders. Additional requirements include being licensed to do business in Mississippi, with provisions for non-resident bidders to comply with state preference statutes. The district requires the bidder to provide current Liability and Workman's Compensation Insurance, with specific coverage limits, including a $1,000,000 per occurrence Commercial General Liability policy and a $1,000,000 Commercial Auto Liability policy.