27PS013101 / PPE-07-0104 PP water softener replacement

The Illinois Secretary of State is requesting bids for two water softener systems under RFQ 27PS013101 / PPE-07-0104, with bids due August 21, 2026. Installation will be performed by ILSOS plumbing staff, and the awarded vendor coordinates startup post-installation. Delivery must be received by November 30, 2026.

The specification calls for Culligan Item #900-2 units or equivalent systems meeting detailed technical requirements: 30 to 100 PSIG inlet pressure, 120-volt operation, 40 to 120 degrees Fahrenheit feed water temperature range, minimum 30 cubic feet of resin, and 900,000 grains per tank hardness removal capacity. The existing site infrastructure includes a 2-inch water line connected to a 4-inch header with available flow rates of 60–90 GPM at 55 psi and peak demand history of 40 GPM. The current system (Culligan CSM-900-02) and existing brine tank remain on-site; no drawings or prints are available for distribution to bidders.

Delivery is FOB Destination to 3701 Winchester Road, Springfield, Illinois 62707. The contract commences upon execution and continues through December 31, 2026, with a maximum total term not to exceed ten years including initial term, renewals, and extensions. Award is made to the responsive and responsible bidder submitting the lowest total price, which must include shipping costs. Pricing must remain firm for the contract value.

The awarded vendor must maintain general commercial liability insurance of $1 million per occurrence and $2 million annual aggregate, auto liability of $1 million per occurrence, and workers' compensation insurance as required by law. Standard Illinois certifications and compliance requirements apply, including drug-free workplace certification if applicable, prevailing wage requirements, and compliance with the Illinois Information Technology Accessibility Act Standards. Payment is made in accordance with the State Prompt Payment Act, with invoices due no later than July 31 following the fiscal year in which supplies are provided. Contact Katie Speck with written questions.