27DPW005G - Drinking Water Chemicals

The Town of Needham, Massachusetts Department of Public Works issued an Invitation for Bid (IFB) for the procurement of drinking water chemicals required for municipal water treatment operations. The Town seeks bids for four chemical items: Hydrofluosilicic Acid (2,200 gallons estimated), Sodium Hypochlorite Solution (12,000 gallons estimated), Sodium Hydroxide Solution (130,000 gallons estimated), and Calciquest Ortho-Polyphosphate Liquid (25,000 pounds estimated). All chemicals must comply with American Water Works Association (AWWA) standards and be certified as suitable for drinking water contact per ANSI/NSF Standard 60, with delivery of an affidavit of compliance required at the time of each delivery. Bidders must demonstrate a minimum of three continuous years in business and provide five professional references, with at least two being governmental units. All deliveries must be completed within ten business days of purchase notification, with scheduled delivery windows Monday through Thursday between 6:30 AM and 2:00 PM and Fridays between 6:30 AM and 11:00 AM. The deadline for written questions is May 5, 2026, at 5:00 PM, with sealed bids due May 14, 2026, at 1:30 PM at the Public Services Administration Building, 500 Dedham Avenue, Needham, MA 02492. The anticipated contract award is July 2026, with contract performance commencing July 1, 2026, and ending June 30, 2027, with an option to renew for one additional year through June 30, 2028.

All bid prices must include delivery charges, and fuel surcharges or vehicle surcharges are not permitted; the Town is exempt from federal excise tax and Massachusetts sales tax. Bidders must submit proof of insurance with the Town named as an additional insured and comply with prevailing wage requirements under Massachusetts General Law Chapter 149, Section 27B. Payment terms are net 30 days from invoice receipt or product delivery, whichever occurs later. No bid deposit, payment bond, or performance bond is required. The IFB document does not specify a set-aside designation for disadvantaged enterprises, nor does it identify any incumbent vendors, current contractors, or budget ranges for the contract award. The Town reserves the right to reject any or all bids and award the contract to the lowest responsive and responsible bidder.