27DPW005G Drinking Water Chemicals IFB.pdf

IFB 27DPW005G 1

Town of Needham Department of Public Works

Public Services Administration Building, 500 Dedham Avenue Needham, Massachusetts 02492

Telephone (781) 455-7550

ACKNOWLEDGEMENT OF RECEIPT

Release Date April 23, 2026

Bid Title Drinking Water Chemicals

Bid Number 27DPW005G

Number of Documents

The Bid Package consists of 2 PDF documents. Returning this form confirms receipt of all the documents.

Pre-Bid Meeting N/A

Questions Due May 5, 2026, at 5:00pm

Bids are Due May 14, 2026, at 1:30pm, Administration Office of the Department of Public Works located at the Public Services Administration Building, 500 Dedham Ave., Needham, MA, 02492

Please provide the requested information below as acknowledgment that you have received our bid package noted above. It is recommended that interested bidders complete this acknowledgment and return via email to dpwbids@needhamma.gov. Only by doing this, will the Town be able to provide notification of any addenda or answered questions relating to this bid. Only those companies or individuals shown on the Distribution Register will receive addenda to this bid. By completing and returning this acknowledgement will ensure you are recorded on the Distribution Register.

Proposals from companies or individuals not acknowledging the addenda may be rejected as not responsive.

Name of Company or Individual

Name / Title of Contact

Address

City/Town, State, Zip Code

Telephone Number

Fax Number

Email Address

Signature

Date

Addenda will be posted to the Town’s website. Please check the website for addenda before submitting your bid to the Town. Bidders who access the bid package from the Town’s website are responsible for checking the website periodically for any addenda that may be issued by the Town.

mailto:dpwbids@needhamma.gov

IFB 27DPW005G 2

Drinking Water Chemicals

27DPW005G

Release Date April 23, 2026

Pre-Bid Conference N/A

Deadline for Questions May 5, 2026, at 5:00pm

Bids Due

May 14, 2026, at 1:30pm Director of Administration

PSAB

500 Dedham Ave.

Needham, MA 02492

IFB 27DPW005G 3

(Advertised in the Hometown Weekly issue of Thursday, April 23, 2026) (Advertised on the MNPA’s website, Thursday, April 23, 2026)

(Published in the Goods & Services issue of April 20, 2026) (Advertised on CommBuys on Thursday, April 23, 2026)

LEGAL NOTICE

Town of Needham

Invitation for Bid (IFB) Bid # 27DPW005G

The Town of Needham is accepting sealed bids for Drinking Water Chemicals. Copies of the Invitation for Bid (IFB) package will be available beginning April 23, 2026, at the Administration Office of the Public Works Department, 500 Dedham Ave., Needham, MA 02492 Monday through Friday during normal business hours, or from the Town’s web site https://www.needhamma.gov/bids.aspx and will be available until the submission deadline.

Sealed bids must be submitted no later than 1:30pm, May 14, 2026, to the Administration Office of the Public Works Department, Town of Needham, 500 Dedham Ave., Needham, MA 02492. LATE BIDS WILL NOT BE CONSIDERED. Bids will be publicly opened after the submission deadline on May 14, 2026, at 1:30pm. The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities. This legal notice is also posted on the Massachusetts Newspaper Publishers Association’s (MNPA) website at http://masspublicnotices.org/.

Kathleen King Town Manager April 23, 2026 http://masspublicnotices.org/

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IFB 27DPW005G

Procurement in Brief

Primary Procurement Contact

Katie Bamber, Administrative Analyst 781-455-7550 x229

Contract Manager Steve Cusick, Water Treatment Plant Manager

Bid Package Available

April 23, 2026 - Information and details of bidding requirements may be obtained at the Administration Office DPW, PSAB, 500 Dedham Ave., Needham, MA 02492, or online at the Town’s web site https://www.needhamma.gov/bids.aspx

Pre-Bid Meeting N/A

Bid Deposit N/A

Deadline for Written Questions

May 5, 2026at 5:00pm By Email: dpwbids@needhamma.gov Questions are to be clearly labeled as: QUESTIONS - Drinking Water Chemicals, 27DPW005G

Addenda If any changes are made to this bid, an addendum will be issued. Addenda will be posted on the Town’s webpage and emailed to all bidders on record as having received the bid package.

When and where bids are due

May 14, 2026, at 1:30pm, Administration Office DPW, PSAB, 500 Dedham Ave., Needham, MA 02492.

LATE BIDS WILL NOT BE CONSIDERED

Where bids will be opened

Charles River Room, Public Service Administration Building, 500 Dedham Avenue, Needham, MA 02492 (immediately following submission deadline)

Contract Award

Anticipated July 2026 Approval of Town Manager and Town Counsel is REQUIRED

Contract Length

This Agreement shall be for a term commencing on July 1, 2026 and ending June 30, 2027. This agreement may be renewed or extended for up to 1 year at the sole discretion of the Town.

https://www.needhamma.gov/bids.aspx

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Upon Award of Contract

Payment Bond Will NOT be Required

Performance Bond Will NOT be Required

Insurance Refer to Contract Terms

* Any delivery received after the due date and time will not be addressed. The time/date stamp located in the receiving office will govern for the date and time requirements mentioned in the table above and throughout this document. Please allow enough time for delivery.

** The time for award may be extended by the Town. The Town reserves the right to change, delay, cancel, or expedite the contract award date. The Bidder agrees that the offer is effective for (a) at least ninety (90) calendar days from the opening date of the bids (b) a contract is executed, or (c) this bid is cancelled, whichever of (a), (b) or (C) occurs first. The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.

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PART 1 – GENERAL CONDITIONS AND SUBMISSION REQUIREMENTS

1.01 About Needham

The Town of Needham is located in Norfolk County, 10 miles southwest of Boston. It is bordered on the west and northwest by the Town of Wellesley, on the north and northeast by the City of Newton, on the east by the West Roxbury section of the City of Boston, on the southeast by the Town of Dedham, and on the south by the Towns of Westwood and Dover. Needham has a population of 28,886 (2010 Federal Census) and occupies a land area of approximately 12.75 square miles. Established as a town in 1711, Needham is governed by a representative form of town meeting and a five-member Board of Selectmen. The day-to-day management is under the direction of a Town Manager. School affairs are administered by a seven-member School Committee and a Superintendent of Schools. The Town is classified as an economically developed suburb with above average wealth levels and higher education attainment. The Town has an “AAA” credit rating from Standard and Poor’s.

The Town provides a full range of governmental services including police and fire protection, emergency medical services, collection, disposal, and recycling of solid waste, sewers, streets, water services, health and human services, town library, and recreation. The Town also provides public education in grades kindergarten through twelve. The Town operates 1 pre-school, 5 elementary schools (K – 5), 1 sixth-grade center, 1 middle school (7 - 8), and a senior high school (9 – 12). Technical education is offered to grades nine through twelve by the Minuteman Regional Vocational Technical School District. The total expenditures in the most recent fiscal year exceeded $160 million.

1.02 Intent

The Town of Needham is circulating this Invitation for Bids (IFB) with the intention of acquiring bids for Drinking Water Chemicals. All bids are subject to the provisions of M.G.L. Chapter 30B. The Town will award the contract to the lowest responsive and responsible bidder. The Town of Needham reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.

Such actions will be deemed to be in the best interests of the Town. Unless sooner rejected or accepted, all bid proposals must be firm and continue in effect for ninety calendar days (90) following the date of bid opening.

1.03 Quantities

Unless otherwise stated, the quantities set forth herein are ESTIMATES ONLY. Any quantities indicated on the Bid Price Form or elsewhere in the bid package are estimates only and are given solely as a basis for the comparison of bids. The Vendor shall have no claim for additional compensation, or refuse to do the work called for, or provide the requested items, by reason of the actual quantities involved being greater or lesser by any amount than those called for in the bid.

1.04 General Contract Terms

The initial term of this agreement shall commence July 1, 2026, and end June 30, 2027. This agreement may be renewed or extended for up to one (1) additional year, through June 30, 2028, at the sole option of the Town and upon the terms described in the Invitation for Bid. The maximum term of this contract will result in an ending date of June 30, 2026. The successful Bidder must enter into the Form Agreement prepared by Town Counsel (Sample Available Online). In accordance with Massachusetts General Laws, the contract continuation beyond first year is subject to annual appropriation and/or availability of funding.

The Town may terminate the Contract at any time upon written notice for any reason including its own convenience or for cause, including but not limited to, failure to perform the work required under the contact, failure to document satisfactorily to the Town amounts being charged, failure to have any necessary local, State or Federal licenses and/or permits, failure to pay any and all required taxes, failure to comply with any local, State or Federal regulations pertaining to services to be provided, failure to promptly correct any performance or lack of performance which conflicts with the Town's use, and failure for satisfactory behavior of all staff and management. In the case of a termination for cause, the Town shall give the Contractor a written notice as provided in the Agreement.

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1.05 Questions Regarding Bid

The Bidder shall be satisfied as to the requirements to enable intelligent preparation of your bid. The Bidder shall be familiar with all the Bid material requirements and documents before submitting the bid in order that no misunderstanding shall exist. Bidders shall promptly raise the issue of any ambiguity, inconsistency, or error, which they may discover upon examination of the bid documents, specifications, services, work site or any other conditions which may apply. No allowance will be made for any claim that the bid is based on incomplete information.

Inquiries concerning any part of this Bid shall be directed to the individual(s) listed under the Procurement in Brief. Bidders should note that oral communications are not binding on the Town and only written responses by the Town will be considered. All requests/questions must be submitted in writing.

Questions may be delivered by email as referenced under the Procurement in Brief by the deadline.

Questions that may be asked during any pre-bid conference should also be sent in writing in order to receive an official response. Requests properly presented that in the opinion of the Town require interpretation, correction, or change in the Bid Documents will result in an issuance of an Addendum to the Bid Documents.

Such Addendum shall subsequently become part of the contract. The Town will forward responses to all persons who are on record as receiving the bid package. Questions received after the due date will not be responded to unless the Town determines it is necessary. Bidders, please allow enough time for delivery.

1.06 Information about Changes to the Bid (Addenda)

In the event that changes/additions are made to this bid, an addendum will be issued to every person (entity) on record as receiving the bid package. Addenda will be emailed to those who provided an email address and will also be posted to the website. Please check back on the website for addenda before submitting your bid to the Town. Bidders may not be notified individually of addenda.

1.07 Bid Deposits, Bonds, Insurance, and Indemnification

Refer to the Procurement in Brief section to see whether bid deposits, surety, payment and/or performance bonds are required.

Insurance

Bidder awarded a contract under this bid must provide proof of insurances in at least the minimum amounts required in the contract and when requested shall name the Town of Needham as an additional insured for the amounts written.

The Bidder awarded a contract shall deposit with the Town Certificates of Insurance for the coverage required, in form and substance satisfactory to the Town, and shall deliver to the Town new policies and certificates thereof for any insurance about to expire at least ten (10) days before such expiration. All such insurance policies shall contain an endorsement requiring thirty (30) days written notice to the Town prior to cancellation of change in coverage, scope, or amount of any such policy or policies. Compliance by the Bidder with the insurance requirement, however, shall not relieve the Bidder from liability under the indemnity provisions.

Indemnification

The Bidder shall indemnify, defend, and save harmless the Town and all of the Town’s officers, agents and employees from and against all suits and claims of liability of every name and nature, including costs of defending any action, for or on account of any injuries to persons or damage to property of the Town or any person, Contractor, corporation or association arising out of or resulting from any negligent act, omission, or negligence of the Bidder, its subcontractors and its and their agents or employees in the performance of the work covered by the Contract and/or failure to comply with terms and conditions of the Contract, but only in respect of such injuries or damages sustained during the performance and prior to the completion and acceptance of the work covered by the Contract and to the extent such injuries or damages are not covered by the Town’s insurance. The foregoing provisions shall not be deemed to be released, waived, or modified in any respect by reason of any surety or insurance provided by the Bidder under the Contract.

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1.08 Prevailing Wages

The state prevailing wage law, MGL Chapter 149, Section 27B requires contractors and subcontractors to submit certified payroll records to the Town. Contractors and subcontractors must submit weekly payroll records either by (1) first class mail, or (2) electronic mail. Furthermore, every weekly submittal of payroll records must contain a signed statement by the employer that indicates (1) that the records are correct, and (2) the rate of wages that each worker receives. Please feel free to contact the Department of Labor Standards at (617) 626-6953 if you have any questions. Questions about enforcement of the prevailing wage law may be directed to the Attorney General’s Fair Labor and Business Practices Division at (617) 727- 3465.

1.09 Payment and Discount Terms, Adjustments for Incomplete or Unacceptable Work

Payment and Discount Terms

Payment terms for the Town of Needham are net 30 days. Indicate discounts, if any, for payments made less than 30 days. The Prompt Payment Discount “Clock” begins at the date of receipt of the invoice, or the date of the receipt of the product or service, whichever occurs later.

The unit bid price shall be the basis for payment for purchased items or services. Payment shall be based on the items or services purchased. Invoicing may be performed after delivery, work has been completed, or monthly, for items or services that have been fulfilled.

Invoices are to itemize charges for labor, equipment, and supplies. The Town will not be responsible for payment of any charges not itemized to the Town’s satisfaction. Pre-payment is NOT allowed. Invoices must include the Town’s purchase order number. The Purchase Order number will change with each fiscal year.

Invoices for additional services must include the date and times of the work, the type of services performed, the number of hours or units to be charged, and the name of the person who authorized the work. They are to be sent in duplicate directly to the Town’s designee for processing and are not to be included on the regular monthly invoice.

Adjustments for Incomplete or Unacceptable Work

The Town reserves the right to withhold payment for incomplete or unacceptable work, as outlined in this IFB. The Town shall provide notice of any work that is deemed to be incomplete or unacceptable, for which the Vendor shall rectify that condition to the satisfaction of Town. The Town will also reduce the bill for any services deemed unsatisfactory. At no time will penalty assessment be recoverable by the Vendor.

The Vendor shall take all proper precautions to protect Town and private property from damage and/or loss.

Should any damage to, and/or loss of, property be caused by the Vendor, the Vendor will be required to make repairs and/or restitution immediately at its expense.

1.10 Bid Modifications or Withdrawals

Bids may be corrected, modified, or withdrawn prior to the submission deadline; requests to do so must be received in writing to the Town Manager. After the submission deadline, bids may not be changed. Minor mistakes may be waived by the Town.

1.11 Premature Opening of a Bid

The Town will not be responsible for the premature opening of any bid not properly identified. The Town may reject bids which are incomplete, not properly endorsed, or signed, or which otherwise are contrary to these instructions.

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1.12 Unexpected Closure or Delays

If, at the time of the scheduled bid submission deadline, the designated location for delivery of the bid is closed due to uncontrolled events such as fire, snow, ice, wind, building evacuation or other the deadline will be postponed until the same time on the next normal business day. Bids will be accepted at the same location until that date and time.

1.13 Late Submissions

The Town assumes no responsibility for late submissions due to mail, courier, or delivery problems. LATE

BIDS WILL NOT BE CONSIDERED.

1.14 Rejection of Bids

The bid must satisfy all the requirements in order to be considered for award. Failure to complete the required forms, answer any questions, or provide the required documentation will be deemed NON- RESPONSIVE and result in rejection of the bid unless the Town determines that such failure constitutes a minor informality that can be corrected without prejudice to other Bidders. A bid may be rejected if the Bidder:

Fails to adhere to one or more of the provisions established in the bid package;

Fails to submit its bid by the time or in the format specified herein or to supply the minimum information requested herein;

Fails to submit its bid to the required address on or before the specified submission deadline;

Misrepresents its service or provides demonstrably false information in its bid or fails to provide material information.

1.15 Taxes

Purchases made by the Town are exempt from the payment of all Federal excise tax and the payment of Commonwealth of Massachusetts sales tax and any such taxes must not be included in the bid prices. If requested, the Town will provide the awarded bidder with a copy of the Certificate of Exemption.

1.16 Public Records

Under the Massachusetts General Laws, the Town cannot assure the confidentiality of any materials or information that may be submitted by a contractor in response to this Bid. Thus, contractors who choose to submit confidential information do so at their own risk. All bids or other materials submitted by the contractor in response to this Bid will be open for inspection by any person and in accordance with Massachusetts General Laws, Chapter 66 (Public Records Law). Any statements reserving any confidentiality or privacy rights in the submitted responses or otherwise inconsistent with these statues will be void and disregarded.

1.17 Conflict of Interest

By execution of a contract with the Town of Needham, the Bidder acknowledges that the Town of Needham is a municipality for the purposes of Massachusetts General Laws, Chapter 268A (the Massachusetts conflict of interest statute), and agrees, as circumstances require, to take actions and to forbear from taking actions so as to be in compliance at all times with the obligations of the contractor based on said statute.

1.18 Other Notices

The consideration of all bids and subsequent selection of the successful applicant shall be made without regard to race, color, sex, age, handicap, religion, political affiliation, or national origin.

The Bidder shall adhere to the provisions of the Fair Employment Practices Law of the Commonwealth (Massachusetts General Laws, Chapter 151B).

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The provisions relating to non-discrimination and affirmative action in employment shall flow through all contracts and subcontracts that the successful Bidder may receive or award as a result of this contract.

Any services provided by the Bidder shall be rendered through a professional services contract; the Bidder will not be considered an employee of the Town and will not receive any benefits of an employee.

The Bidder shall comply with Massachusetts General Laws, Chapter 66A if the Bidder becomes a "holder" of "personal data". The Bidder shall also protect the physical security and restrict any access to personal or other Town data in the Bidder's possession, or used by the Bidder in the performance of the Contract, which shall include, but is not limited to the Town's public records, documents, files, software, equipment or systems.

1.19 Pre-Bid Conference

Refer to Procurement in Brief for details, if any.

1.20 Tie Bid

In the event that there is a tie bid between two (2) responsive and responsible bidders, the award of the contract will be determined by a coin toss. The bidder’s whose submission was received earliest shall be assigned “Heads” in the coin toss. In the event that there is a tie bid with three (3) or more responsive and responsible bidders, the award shall be made by a draw by lot limited to those bidders. The coin toss/draw by lot shall be scheduled within two (2) business days from when it was determined by the Town to be a tie bid. The bidders involved shall be given an opportunity to attend. The coin toss/drawing shall be witnessed by at least three (3) Town officials. The tie breaker event shall be held at the Needham Town Hall during regular business hours.

1.21 Contract Award

The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.

This bid may result in multiple awards. The Town of Needham will review all bids and will award the contract to the lowest responsive and responsible bidder within each bid item/group. Bidders must provide pricing for all items within a bid item/group to be eligible for the award of that bid item/group.

The Town herein declares its express purpose not to award the contract to any Bidder unable to furnish evidence, satisfactory to the Town, that it has sufficient ability, experience, and capital to execute and complete the work in accordance with the contract. If requested, any Bidder may be required to demonstrate financial stability satisfactory to the Town.

The Town Manager is the awarding authority for the contract. Further the contract will not be binding until it has been approved as to form by Town Counsel. Award, payment, and performance obligations shall depend on the availability and appropriation of funds.

The Town reserves a period up to ninety (90) calendar days following the opening of the bids in which to evaluate and award the contract.

Upon bidder selection, the Town of Needham will request required documents, including any insurances and bonds, then email the contract package to be signed by the Bidder. The Town of Needham will then counter sign the contracts and will return one complete contract to the Bidder. The Town’s Standard Contract is available online. Bidders are expected to review the sample contract “Short Form Agreement”. Unless otherwise noted by the Town, the terms and conditions contained therein are NOT negotiable.

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1.22 Submission Requirements

Quality Requirements

All bidders must furnish proof of a minimum of three (3) continuous years in business.

All bidders must provide owner contact information for five (5) projects of similar nature and scope completed within the last five (5) years.

The bidder shall submit their proposal upon the bid forms supplied within these specifications. The bidder shall specify the unit prices as requested for each bid item. All bids shall be signed correctly with ink; in order to qualify, the bidder must provide bids for each required item within a section.

Submission Requirements

1. The bid is to be submitted and addressed as follows: Director of Finance and Administration, PSAB, 500 Dedham Ave., Needham, MA 02492.

2. The bid is to be clearly marked: IFB 27DPW005G, Drinking Water Chemicals.

3. Bidder must acknowledge all addenda related to this IFB, if any.

4. Bidder must submit a completed Bid Form A: Bid Form or an exact copy, signed by an individual authorized to negotiate for and contractually bind the Bidder. All prices must be reflective of all costs for delivery. No price adjustments will be allowed. Fuel surcharges or vehicle surcharges or adjustments will not be allowed.

5. Bidder must submit a completed Bid Form B: Bidder Information Response form.

6. Bidder must submit a completed Bid Form C: Authentication Form.

7. Bidder must submit a signed Bid Form D: Certificate of Good Faith.

8. Bidder must submit a completed Bid Form E: Certificate of Compliance with Massachusetts Tax Laws or Certificate of Good Standing issued by the Massachusetts Department of Revenue.

9. Bidder must provide the required number of references. For each, provide the following: a contact person and title, customer’s name, address, telephone number, email, and a brief description of the actual services provided (sample format included in bid package as Bid Form F).

10. Bidder must submit a completed Bid Form G: Certificate of Authority (attached) or Corporate Resolution; if applicable.

11. Bids must be received and time stamped no later than the deadline stated in the Procurement Schedule (Where and When Bids are Due). LATE BIDS WILL NOT BE CONSIDERED.

12. A Bid Deposit is NOT required.

13. Delivery will be at the expense of the Bidder. Any and all damages that may occur due to packaging or shipping will be at the sole responsibility of the Bidder.

14. Any additional requirements as required in the Scope of Service.

The Town reserves the right to reject any and all bids as determined to be in the best interests of the Town and to waive minor informalities.

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PART 2 – SCOPE OF SERVICES OR PRODUCT SPECIFICATIONS OF DRINKING WATER

CHEMICALS.

2.01 General

All delivery charges must be included in bid prices. Deliveries must be made within ten (10) business days after the Vendor receives written notice of purchase. Chemical deliveries will occur weekdays, Monday through Thursday, between 6:30:00am and 2:00pm and Fridays 6:30AM-11A . All deliveries will be scheduled in advance and authorized by the Water Treatment Facility Manager or their designee. Chemicals that are delivered outside of the specified time will not be accepted without prior approval from the Facility Manager. The Vendor shall immediately notify the Charles River Water Treatment Facility at 781-416-4071 or their designee in the event of any delay. Numerous delays may be grounds for cancellation of the contract.

The Vendor’s personnel working on this project must hold all necessary licenses and permits to perform the work required under this contract per Commonwealth of Massachusetts regulations. All work must be done in accordance with applicable industry standards, codes, and regulations, and/or manufacturer’s specifications. The Vendor is responsible for providing adequate safety measures during work to ensure protection of life and property. The Vendor shall ensure that the delivery driver wears the appropriate personal protection equipment during the transportation and loading operations.

All containers and appurtenances shall be dedicated solely to the chemical that is being delivered. Hoses, couplings, and adaptors shall be free of residue from previous deliveries.

Bidders must submit Safety Data Sheets (SDS) with their bid package. A new SDS (Safety Data Sheet) must be submitted if any revision or change occurs during the course of the contract.

The Vendor shall be informed that there is a thirty (30) day cancellation clause in this contract for improper service. Any additional work that is performed beyond this agreement must be approved by the appropriate Town authority. The absence of approval from the appropriate Town authority will be considered a violation of the contract.

2.02 Item 1: Hydrofluosilicic Acid – For Drinking Water

The Hydrofluosilicic Acid shall comply with the most recent American Water Works Association (AWWA) Standard for Hydrofluosilicic Acid, with the following additions and exceptions:

1. An affidavit, as described in AWWA Standard, shall be supplied at the time of each delivery. The affidavit shall also state the strength of the acid accurate to 1/10 of 1 percent. Any shipment without this Affidavit will not be accepted.

2. The acid shall be unloaded by the Vendor into a tank at the Charles River Water Treatment

Facility . The quantity to be delivered each time will not exceed 700 gallons.

3. The Hydrofluosilicic Acid shall be certified as suitable for contact with or treatment of drinking water by an accredited certification organization in accordance with ANSI//NSF Standard 60, Drinking Water Treatment Chemicals

Bids must indicate the price per gallon and strength of acid to be delivered. The bidder shall state the country in which the acid is to be manufactured.

2.03 Item 2: Sodium Hypochlorite Solution – For Drinking Water

12.5% to 15% solution shall comply with the most recent American Water Works Association Standard for Hypochlorites with the following additions and exceptions:

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1. An affidavit, as described in Section 1.3 of B300-92, shall be supplied at the time of each delivery. The affidavit shall also state the strength of the Hypochlorite. Any shipment without this affidavit will not be accepted. The Certificate of Analysis shall contain the following data:

a. Date/time of manufacture

b. Percent of Chlorine by weight

c. Excess Sodium Hydroxide

d. Specific gravity

e. pH

f. Physical form and color

2. An affidavit of compliance shall be supplied with each shipment. Deliveries shall be made in bulk lots not to exceed 1,000 gallons to the Charles River Water Treatment Facility as required by the Needham Water Division.

3. The Sodium Hypochlorite shall be certified as suitable for contact with or treatment of drinking

Drinking Water Treatment Chemicals.

The Sodium Hypochlorite shall have a pH between 11 and 13. A pH outside this range may be grounds for rejecting the delivery. Sodium Hypochlorite shall be delivered between 0.1 and 0.5 weight percent excess Sodium Hydroxide. Excess Sodium Hydroxide within this range may be grounds for rejecting the delivery.

The delivery time of the shipment shall not exceed 72 hours from the time of product manufacture. The bidder shall state the country in which the Sodium Hypochlorite is to be manufactured.

2.04 Item 3: Sodium Hydroxide Solution – For Drinking Water

Deliveries shall be in bulk lots not to exceed 5,000 gallons. The solution shall be 25% Sodium Hydroxide Solution as specified in the most recent American Water Works Association (AWWA) Standard for Sodium Hydroxide with the following additions and exceptions:

1. An affidavit of compliance as described in Section 6.3 of B501-98 shall be supplied at the time of each delivery. The affidavit shall state the strength of the Sodium Hydroxide, grade, date of manufacture, specific gravity, color, clarity, cleanliness, and status as to whether the Sodium Hydroxide conforms to the AWWA standard. Product that is non-conforming will be rejected.

Any shipment without this affidavit will not be accepted.

2. The Sodium Hydroxide shall be certified as suitable for contact with or treatment of drinking

Drinking Water Treatment Chemicals - Health Effects.

3. The Sodium Hydroxide shall be unloaded by the Vendor into chemical storage tanks located at the Charles River Water Treatment Facility.

Bids must indicate the strength of Sodium Hydroxide to be delivered. The bidder shall state the country in which the Sodium Hydroxide is to be manufactured.

2.05 Item 4: Calciquest (Ortho-Polyphosphate) Liquid – For Drinking Water

Deliveries shall be in bulk lots of 500 gallons as required by the Needham Water Division or 55 gallon drums. The Calciquest (Ortho-Polyphosphate) Liquid shall comply with the most recent American Water Works Association (AWWA) Standard for Calciquest (Ortho-Polyphosphate) Liquid with the following additions and exceptions:

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1. An affidavit, as described in AWWA Standard, shall be supplied at time of each delivery. Any shipment without this affidavit will not be accepted. The affidavit shall state the grade and percent by weight of Calciquest (Ortho-Polyphosphate) Liquid.

2. The Calciquest (Ortho-Polyphosphate) Liquid shall be certified as suitable for contact with or treatment of drinking water by an accredited certification organization in accordance with ANSI//NSF Standard 60, Drinking Water Treatment Chemicals - Health Effects.

3. The Calciquest (Ortho-Polyphosphate) Liquid shall be unloaded by the Vendor at the Charles

River Water Treatment Facility.

Bids must indicate the price per pound of Calciquest (Ortho-Polyphosphate) Liquid to be delivered. The bidder shall state the country in which the Calciquest (Ortho-Polyphosphate) Liquid is to be manufactured.

- Intentionally left blank -

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PART 3 – CHECKLIST AND REQUIRED FORMS FOR SUBMISSION

Company Name: __________________________________________________

Bidder has completed and returned the Acknowledgment of Receipt form (via email).

Bidder has completed, signed, and enclosed the Bid Form A: Bid Price Form or an exact copy.

Bidder has completed, signed, and enclosed the Bid Form B: Bidder Information Response form.

Bidder has completed, signed, and enclosed the Bid Form C: Authentication Form.

Bidder has completed, signed, and enclosed the Bid Form D: Certificate of Good Faith.

Bidder has completed, signed, and enclosed the Bid Form E: Certificate of Compliance with Massachusetts Tax Laws or Certificate of Good Standing issued by the Massachusetts Department of Revenue.

Bidder has provided at least five (5) references on the Bid Form F: Professional Reference

Form of which at least 2 are governmental units (municipal/county/regional district/state agency/special district).

If the bid submission is signed by someone other than the Owner/President of the company, a completed Bid Form G: Certificate of Authority of Corporate Resolution for the person who signed the proposal or a valid Corporate Resolution stating the individual has the authority to submit the proposal on behalf of the Company and can bind the Company to the contract if awarded.

Bidder acknowledged all addenda, if any

Addendum Number 1 dated ____________________ Addendum Number 2 dated ____________________ Addendum Number 3 dated ____________________ Addendum Number 4 dated ____________________ Addendum Number 5 dated ____________________

This form must be completed and filed with bid submission

IFB 27DPW005G 16

Bid Form A: Bid Sheet (Page 1 of 2)

Year One (July 1, 2026 - June 30, 2027)

Bid Item Unit Price Unit Type Estimated Quantity

Total Anticipated

Costs

Item 1:

Hydrofluosilicic Acid $ Gallon x 2,200 $

Manufactured Country:

Acid Strength:

Item 2: Sodium Hypochlorite Solution $ Gallon x 12,000 $

Manufactured Country:

Item 3: Sodium Hydroxide Solution $ Gallon x 130,000 $

Manufactured Country:

Item 4: Calciquest (Orthopolyphosphate) Liquid

$ Pound x 25,000 $

Manufactured Country:

Prompt Payment Discount ____%/____ days

Company Name: _________________________________________

IFB 27DPW005G 17

Bid Form A: Bid Sheet (Page 2 of 2)

Year Two (July 1, 2027 - June 30, 2028)

Bid Item Unit Price Unit Type Estimated Quantity

Total Anticipated

Costs

Item 1:

Hydrofluosilicic Acid $ Gallon x 2,200 $

Manufactured Country:

Acid Strength:

Item 2: Sodium Hypochlorite Solution $ Gallon x 12,000 $

Manufactured Country:

Item 3: Sodium Hydroxide Solution $ Gallon x 130,000 $

Manufactured Country:

Item 4: Calciquest (Orthopolyphosphate) Liquid

$ Pound x 25,000 $

Manufactured Country:

Prompt Payment Discount ____%/____ days

Bidder Acknowledges Addenda #: _______________________________

Company Name: _________________________________________ Number of Years in Business: _____

Address: _________________________________________

Authorized Signature: _________________________________________

Printed Name & Title: _________________________________________

IFB 27DPW005G 18

Bid Form B: Bidder Information Response

Legal Name of the Bidder: ____________________________________________________________

Company Name: ___________________________________________________________________

Company Address: _________________________________________________________________

City State Zip: ____________________________________________________________________

Company Web Address: _____________________________________________________________

Company Telephone: ________________________ Company Fax Number: ____________________

State of Incorporation (Date): ________________________________________________________

If the bidder is a partnership, give full names and addresses of all partners; and if an individual, give residential address if different from business address.

Company Contacts – Required

Individual submitting the bid: (This is the individual who should sign the Certificate of Good Faith)

Name: _________________________________ Title: __________________________________

Mailing Address: __________________________________________________________________

Telephone: __________________________________ Fax Number: _______________________

Email Address: ___________________________________________________________________

Individual to be contacted about the bid: (If different from the individual submitting the bid)

Name: _________________________________ Title: __________________________________

Mailing Address: __________________________________________________________________

Telephone: __________________________________ Fax Number: _______________________

Email Address: ___________________________________________________________________

Best Times to Contact: _____________________________________________________________

IFB 27DPW005G 19

Individual authorized to contractually bind the company: (This will be the individual whose name and title will appear in the contract documents and will execute the contract if the contract is awarded to the company)

Name: _________________________________ Title: __________________________________

Mailing Address: __________________________________________________________________

Telephone: __________________________________ Fax Number: _______________________

Email Address: ___________________________________________________________________

Best Times to Contact: _____________________________________________________________

1. Has the bid been signed by a person legally authorized to commit the Bidder (Company) to the contract, if awarded? Yes No

2. Is the Bidder prepared to provide the insurances as required? Yes No

3. Has the Bidder placed any conditions or restrictions with its bid to the Town which conflict with the Scope of Services? (If yes, the bid may be deemed conditional.) Yes No

4. Has the Bidder identified any and all exceptions to the Town’s specifications and are they included in the submission? Yes No

5. Is the Bidder prepared to execute the Town’s contract, if awarded? Yes No

Signature of the Bidder: ______________________________________________________________

Printed Name and Title of Signatory: ____________________________________________________

Date: ________________

IFB 27DPW005G 20

Bid Form C: Authentication Form Drinking Water Chemicals

27DPW005G

The undersigned agrees that, if selected as the contractor for any or all of the above bid items, the contractor shall be obligated to provide those services in accordance with the terms of these specifications at the bid price upon receipt of a fully executed contract.

Name of Bidder: _________________________________________________________________

Address: _______________________________________________________________________

Authorized Signature: ____________________________________________________________

Printed Name and Title: ___________________________________________________________

Date: _______________________ Phone Number: _____________________________________

Fax Number: _________________________ Email: _____________________________________

IFB 27DPW005G 21

Bid Form D: Certificate of Good Faith

CERTIFICATE OF GOOD FAITH

The undersigned hereby certifies that s/he will comply with all laws and regulations applicable to awards made subject to Massachusetts General Laws, Chapter 30B.

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

Signature of individual submitting the bid or proposal

Individual Full Name (Print/Type)

Name of Business (Print/Type) (Date)

Two Witnesses or Notary

Witness One Signature Witness Two Signature

Witness One Full Name (Print/Type) Witness Two Full Name (Print/Type)

Witness One Primary Address Witness Two Primary Address

OR

Commonwealth of Massachusetts County of ____________________

On this ____ day of ________, 20____, before me, the undersigned notary public, personally appeared

_____________________(name of document signer), proved to me through satisfactory evidence of identification, which were _______________________, to be the person whose name is signed on the preceding or attached document, and acknowledged to me that (he) (she) signed it voluntarily for its stated purpose.

as partner for ________________, a partnership.

as _______________ for ______________, a corporation.

as attorney in fact for ___________________, the principal.

as _____________ for ________________, (a) (the) _____________________.

___________________________ (official signature and seal of notary)

My commission expires: ______________________

IFB 27DPW005G 22

Bid Form E: Certificate of Compliance with Massachusetts Tax Laws

Certificate of Good Standing issued by the Massachusetts Department of Revenue dated no earlier than 90 days before the bid submission deadline may be submitted in place of this certificate.

Pursuant to M.G.L. c.62C, §49A , the undersigned acting on behalf of the Contractor* certifies under the penalties of perjury that the Contractor is in compliance with all laws of the Commonwealth relating to taxes including payment of all local taxes, fees, assessments, betterments and any other local or municipal charges (unless the Contractor has a pending abatement application or has entered into a payment agreement with the entity to which such charges were owed), reporting of employees and contractors, and withholding and remitting child support.**

(1) Contractor: _______________________________________ Date: ______________________

Print Name: __________________________________________________________________

Social Security Number: ________________________________________________________

Corporation, Association, or Partnership: ___________________________________________

Federal Tax ID Number or Social Security Number: ___________________________________

(2) By: _____________________________________________ Date: ______________________ (Authorized Corporate Signature)

Name and Title: _______________________________________________________________

Note to Contractor***: Please sign at (1) or (2), whichever applies.

In order to comply with all laws of the Commonwealth relating to taxes, the undersigned certifies that Contractor (check applicable item):

1. _____ has filed all tax returns and paid all taxes required by law; or

2. _____ has filed a pending application for abatement of such tax; or

3. _____ has a pending petition before the appellate tax board contesting such tax; or

4. _____ does not derive taxable income from Massachusetts Sources such that it is subject to taxation by the Commonwealth

* As used in this certification, the word “Contractor” shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

* The provision in this Certification relating to child support applies only when the Contractor is an individual.

*** Approval of a contract or other agreement will not be granted until the Town of Needham receives a signed copy of this Certification.

IFB 27DPW005G 23

Bid Form F: Professional References (Page 1 of 3)

Customer: ________________________________________________________________________

Mailing Address: ___________________________________________________________________

Period of Service (MM/YYYY): ____________________ through ______________________________

Is this a Municipal or other Governmental Unit?: Yes No

Project Name: ______________________________________________________________________

Primary Contact: ___________________________________ Title: ____________________________

Telephone: _______________________________________________ Ext: _____________________

Email: _____________________________________________________________________________

Period of Service (MM/YYYY): ____________________ through ______________________________

Is this a Municipal or other Governmental Unit?: Yes No

Project Name: ______________________________________________________________________

Primary Contact: ___________________________________ Title: ____________________________

(Make as many copies as necessary. A minimum of 5 references required)

THIS FORM OR SUBSTITUTE WITH THE REQUESTED

INFORMATION MUST BE FILED WITH BID SUBMISSION

IFB 27DPW005G 24

Bid Form F: Professional References (Page 2 of 3)

Period of Service (MM/YYYY): ____________________ through ______________________________

Is this a Municipal or other Governmental Unit?: Yes No

Project Name: ______________________________________________________________________

Primary Contact: ___________________________________ Title: ____________________________

Period of Service (MM/YYYY): ____________________ through ______________________________

Is this a Municipal or other Governmental Unit?: Yes No

Project Name: ______________________________________________________________________

Primary Contact: ___________________________________ Title: ____________________________

IFB 27DPW005G 25

Bid Form F: Professional References (Page 3 of 3)

Period of Service (MM/YYYY): ____________________ through ______________________________

Is this a Municipal or other Governmental Unit?: Yes No

Project Name: ______________________________________________________________________

Primary Contact: ___________________________________ Title: ____________________________

IFB 27DPW005G 26

Bid Form G: Certificate of Authority

Complete Only If Applicable

1. I hereby certify that I am the Clerk/Secretary of ___________________________

(insert full name of Corporation)

2. corporation, and that ________________________________________________

(insert the name of officer who signed the contract and bonds.)

3. is the duly elected __________________________________________________ (insert the title of the officer in line 2)

4. of said corporation, and that on __________________________________________

(insert a date that is ON OR BEFORE the date the officer signed the contract and bonds.)

at a duly authorized meeting of the Board of Directors of said corporation, at which all the directors were present or waived notice, it was voted that

5. ___________________________________ the _____________________________

(insert name from line 2) (insert title from line 3) of this corporation be and hereby is authorized to execute contracts and bonds in the name and on behalf of said corporation, and affix its Corporate Seal thereto, and such execution of any contract of obligation in this corporation’s name and on its behalf, with or without the Corporate Seal, shall be valid and binding upon this corporation; and that the above vote has not been amended or rescinded and remains in full force and effect as of the date set forth below.

6. ATTEST: _________________________________ AFFIX CORPORATE

(Signature of Clerk or Secretary)* SEAL HERE

7. Name: _________________________________________

(Please print or type name in line 6)*

8. Date: __________________________________________

(insert a date that is ON OR AFTER the date the officer signed the contract and bonds.)

The name and signature inserted in lines 6 & 7 must be that of the Clerk or Secretary of the corporation.