275 Gal Tote - Synthetic Oil 2068

The City of Austin Purchasing Office is issuing Invitation for Quotation (IFQ) 1100 AGM1007 to procure 275-gallon totes of Synthetic Oil 2068 from qualified vendors. The approved manufacturer and part number is Tulco Oils / 17983094, with delivery required to Austin Energy - Sand Hill Energy Center located at 1101 Fallwell Lane, Del Valle, TX 78617. All pricing must be submitted on an FOB Destination basis with freight charges and all administrative costs, overhead, handling, and transportation costs included in the quoted price, with no separate charges permitted. Quotations must be received by April 3, 2026, at 2:00 PM and should be directed to procurement specialist Ahide Garcia at Ahide.Garcia@AustinTexas.gov. The City will evaluate quotes based on lowest price meeting specifications, with evaluation conducted on a line-item, category, or aggregate basis as determined most advantageous to the City. Respondents must submit completed quote sheets and offer sheets with materials specifications and descriptive literature for products not previously listed by the City, and all pricing must be submitted with no more than four decimal places. Award winners must complete the City of Austin Wage Theft Training within thirty days of contract award.

Contractors responding to this solicitation must comply with multiple certifications including non-discrimination requirements, wage theft ordinance compliance, non-debarment status, and anti-boycott provisions. All contractors must carry appropriate insurance coverages including workers' compensation, commercial general liability, and business automobile liability with minimum limits of $500,000, naming the City of Austin as an additional insured; however, these insurance requirements may be waived upon submission of a written statement if delivery is made by common carrier. The City of Austin is exempt from state sales tax and federal excise tax, and pricing must not include taxes. Payment shall be made within thirty days of receipt of properly documented invoices upon delivery and satisfaction of goods, with the City reserving the right to apply payment discounts at its discretion. The City does not guarantee the purchase of any estimated quantities and reserves the right to purchase more or less as required. No specific budget range or award value has been disclosed in this solicitation.