'27 AG Office Supplies

The State of Illinois Office of the Attorney General (OAG) is procuring general office supplies through an Invitation for Bids (IFB) to replenish agency stockroom inventory and support delivery to multiple office locations throughout Illinois. The solicitation encompasses 173 line items of office supplies across multiple categories, including writing instruments, filing supplies, organization equipment, janitorial and sanitation products, and miscellaneous office equipment, with quantities ranging from 10 units for TI-84 calculators to 1,000 units for storage boxes and eco-friendly utensils. Bidders must submit pricing on all line items listed in Exhibit A using the provided spreadsheet; failure to bid on every item will result in disqualification. All pricing must be quoted as F.O.B. destination with transportation and handling costs included and paid by the vendor, net of all trade or quantity discounts and allowances. The contract term runs from July 1, 2026, through June 30, 2027, with two optional one-year renewal periods available through June 30, 2029, allowing the OAG to renew in various combinations of full or partial-year increments. Sealed bids are due on May 5, 2026, at 10:00 a.m. Central Standard Time via email submission in PDF format, with a non-mandatory bidders' conference available prior to submission. Award will be made to the responsible vendor submitting the lowest price that meets administrative compliance, responsibility, and responsiveness requirements, with the OAG reserving the right to reject any or all offers, award by item or grand total, or request best and final offers.

Vendors are eligible to claim Illinois business enterprise preferences if they qualify as Minority-Owned, Women-Owned, Persons with Disabilities-Owned, or Qualified Small Business entities, provided appropriate documentation is submitted. All bidders must comply with numerous statutory certifications including debarment status verification, conflict of interest disclosures, drug-free workplace compliance, and various procurement code requirements, as well as prevailing wage requirements where applicable. Vendors are required to maintain compliance with real-time delivery update obligations and must notify the OAG of shipping delays and backorders. Equivalent, recycled, or refurbished products are not acceptable unless otherwise specified for certain items. The previous bid tabulation (Exhibit B) for a similar fiscal year 2026 office supply procurement provides reference pricing, with unit prices for comparable items ranging from $0.39 to $249.99 depending on product type and specifications. While no specific incumbent vendor information is disclosed in the current solicitation documents, historical pricing data from the prior fiscal year award suggests typical unit cost ranges for evaluation purposes. Payment terms follow the State Prompt Payment Act, with invoices due no later than July 31 following the fiscal year in which services are rendered. Expected delivery time is 3-7 days of order placement, with flexibility permitted due to current nationwide supply chain issues, and delivery locations include the main OAG offices at 115 S. LaSalle Street (23rd Floor) in Chicago and 500 S. 2nd Street in Springfield, with potential satellite and regional office deliveries required.