27-001 Purchase and Installation of Video Surveillance Equipment

Muscogee County School District (MCSD) is requesting proposals for the purchase and installation of video surveillance and access control systems across ten elementary schools in Columbus, Georgia, with proposals due August 4, 2026 at 11:00 a.m. EST and a mandatory virtual pre-proposal conference on July 17, 2026 at 9:00 a.m. EST. The successful proposer must be a certified partner and authorized dealer/installer/service provider for both Genetec and AXIS manufacturers with a minimum of three years of successful experience installing the specified equipment and maintaining factory certifications.

The scope encompasses approximately 620 cameras (ranging from 47 to 94 per school) installed at Dorothy Height, Brewer, Fox, North Columbus, Eagle Ridge Academy, Mathews, Clubview, Rigdon Road, Waddell, and Georgetown Elementary Schools. The system must integrate fully into the district's existing Genetec Security Center platform using AXIS IP video cameras as the basis of design. Specifications include eight AXIS camera models designated for interior and exterior installations and two server models (SV-2041E-R6S-D480 and SV4041EX-R28-320T-16). Contractors must supply and install all low-voltage cabling, raceway, hardware, and provide comprehensive training to district personnel. Pricing shall be submitted on the district's Financial Proposal Form with net 30 payment terms; the district is exempt from state sales tax. All deliveries are FOB destination with ownership and liability transferring to the district upon project completion.

Technical proposals are evaluated on company background and experience (190 points), project completion plan and timeline (220 points), and training plan (140 points), for a maximum of 550 points. Financial proposals are scored on lowest cost evaluation for up to 450 points. The initial contract term runs October 1, 2026 through September 30, 2027, with two additional one-year renewal options based on funding availability and performance. Performance and payment bonds equal to 100 percent of the proposed total price are required, along with general liability insurance of $2 million, automobile liability of $1 million, workers' compensation at Georgia statutory rates, and a $2 million umbrella policy naming MCSD as additional insured. Questions are due July 13, 2026, with answers posted by July 15. Contract award is anticipated September 21, 2026.