26YS0050 - Bus Rental Services

The California Department of Veterans Affairs (CalVet) is requesting bids for bus rental services at the Yountville Veterans Home, 190 California Drive, Yountville, California, under IFB 26YS0050, with bids due July 24, 2026.

The scope requires provision of wheelchair-accessible buses (either 27-passenger or 56-passenger configuration), qualified drivers, dispatch coordination, and all associated labor, supervision, fuel, insurance, permits, licenses, maintenance, and equipment. Some vehicles must include onboard restroom facilities. Services are available seven days per week including holidays with no guaranteed minimum service hours or trips; CalVet determines rental periods based on operational needs. All drivers must hold valid California Class B driver's licenses with proper endorsements and wheelchair securement training. The contractor must maintain a 95% on-time performance rate and comply with all Americans with Disabilities Act and applicable federal, state, and local transportation regulations.

Compensation is structured as all-inclusive hourly rates covering all labor, mileage, fuel, dispatch fees, permits, insurance, maintenance, overhead, and other expenses; no additional charges are permitted for supplemental services unless authorized through written amendment. The contractor must maintain commercial general liability insurance of at least $1 million per occurrence, automobile liability coverage of at least $1 million per accident, and workers' compensation insurance for all employees.

Bidders must submit a signed Payee Data Record (STD 204), Bidder Declaration (GSPD-05-105), Disabled Veteran Business Enterprise (DVBE) declarations if applicable, Commercially Useful Function certification, Contractor Certification Clauses (CCC-4/2017), valid business licensing, proof of required insurance, and a sample invoice. Company names must match identically across all submitted documents. The solicitation includes set-aside opportunities for disabled veteran business enterprises and small businesses. CalVet reserves the right to terminate with 30 days' written notice or immediately for cause, and may terminate if funding is not appropriated. The contract is subject to State Auditor examination and audit for three years following final payment.