26YS0033 - Mobility Equipment Maintenance and Repair Services

The California Department of Veterans Affairs is soliciting bids for Solicitation Number 26YS0033 to provide Mobility Equipment Maintenance and Repair Services at the Veterans Home of California - Yountville, located at 100 California Drive, Yountville, CA 94599. The procurement covers comprehensive maintenance and repair services for power and manual mobility devices from manufacturers including Ki, Invacare, Quantum, Pride, Golden, and Drive, with services to be delivered either at the Home facility or at the vendor's place of business upon request. The contractor must provide all necessary labor, materials, staff, transportation, licenses, permits, and equipment to perform routine inspections, adjustments, lubrication, testing, preventive maintenance, diagnostics, and repairs on an on-call basis, with availability up to three days per week in four-hour increments. Service response requirements include a 2-hour turnaround for urgent repairs and a 48-hour response time for non-emergency requests during standard business hours of 7:00 a.m. to 3:30 p.m., Monday through Friday, with non-business hour work requiring prior written approval. The contractor must be licensed to conduct business in California and employ qualified service technicians with demonstrated training and experience in power and manual mobility device repair. The solicitation was posted on March 24, 2026, with a bid due date of April 6, 2026. The estimated scope of work includes 1,872 hours of repair services over the three-year contract term, with compensation on an hourly basis for labor and reimbursement of parts at actual cost plus shipping and taxes, and the contractor must submit monthly invoices with detailed service information and state representative verification.

This procurement includes a mandatory Disabled Veterans Business Enterprise (DVBE) participation goal of 3% with incentives for exceeding this threshold, and bidders must be California certified by the Office of Small Business and DVBE Services (OSDS) and perform a commercially useful function (CUF) to qualify toward participation goals. Contractors are required to submit comprehensive documentation including proof of valid California business licensing, workers' compensation insurance coverage, and certificates of insurance naming the State of California as an additional insured, along with completion of the Bidder's Checklist, Bid/Bidder Certification Sheet, Payee Data Record (STD 204), and Contractor Certification Clauses. The State will withhold $10,000 from final payment until the Prime Contractor submits the completed STD 817 DVBE Subcontracting Report certifying all payments to DVBE subcontractors have been made, with DVBE incentives for awards based on low price ranging from 3% for 3% to 3.99% participation up to 5% for 5% or greater participation, not to exceed $100,000 or 5% of the lowest responsive bid price. The contractor must maintain Commercial General Liability insurance with a minimum combined single limit of $1,000,000 per occurrence, Automobile Liability insurance of at least $1,000,000 per accident, and Workers' Compensation coverage. No incumbent contractor information or existing infrastructure requirements have been specified in the solicitation documents. The exact award value and budget range are not specified in the available documentation, though the bid rate sheet indicates estimated parts costs of $20,000.00 with the total bid amount dependent on the contractor's submitted hourly rate for repair services, and the State reserves the right to terminate the contract with 30 days' notice or immediately for cause.